Holyoke School Committee Meeting August 21, 2023

Posted August 17, 2023, 5:57 PM

SCHOOL COMMITTEE AGENDA

DATE: August 21, 2023

TIME: 6:00 PM

LOCATION: FIFIELD ROOM, HOLYOKE HIGH DEAN CAMPUS, 1045 MAIN ST, HOLYOKE, MA 01040

Members of the public can access the meeting here:  https://hps-holyoke-ma-us.zoom.us/j/85266232176?pwd=ci9tWEs3cG81SkQxdXZrWW5GenBXQT09 

(Spanish Interpretation will be available).    

On March 29, 2023, Governor Healey signed into law An Act Relative to Extending Certain State

of Emergency Accommodations, which, among other things, extends the expiration of the

provisions pertaining to the Open Meeting Law to March 31, 2025. Specifically, this extension

allows public bodies to continue holding meetings remotely without a quorum of the public body

physically present at a meeting location, and to provide “adequate, alternative” access to remote

meetings. The Act does not make any new changes to the Open Meeting Law other than

extending the expiration date of the temporary provisions regarding remote meetings from

March 31, 2023, to March 31, 2025. 

NOTICE IS HEREBY GIVEN IN ACCORDANCE WITH CHAPTER 28 OF THE ACTS OF 2009, SECTIONS 17-20 (FORMERLY SECTION 23B OF CHAPTER 39) OF THE MASSACHUSETTS GENERAL LAWS, THAT A REGULAR MEETING OF THE HOLYOKE SCHOOL COMMITTEE WILL BE HELD ON AUGUST 21, 2023.

1. CALL TO ORDER ~ ROLL CALL ~ PLEDGE OF ALLEGIANCE
   1. Pursuant to M.G.L. c. 30A, s. 20, I am hereby informing all attendees that a video and audio recording is being made of the meeting and the meeting is being live-streamed and run live on the City’s community TV channel. 
2. STUDENT SHOWCASE – No student showcase
3. PUBLIC COMMENT- Members of the public wishing to submit public comments can email sagarcia@hps.holyoke.ma.us no later than 3:00 p.m. MONDAY AUGUST 21,2023. Comments will either be displayed or read during the meeting.
4. COMMUNICATIONS & REPORTS
   1. VICE-CHAIR REPORTS
      1. Monthly Meeting Schedule up to 1/2/24 Organizational Meeting
      2. Ward Meetings 
         • RECOMMENDATIONS:
           • SEPTEMBER  WARD 1& 3
           • OCTOBER WARD 2 & 4
           • NOVEMBER WARD 5 & 7
           • DECEMBER WARD 6 & AT LARGE 
      3. THRIVE ACT 
      4. Springfield PR Parade 9/17- Sign Ups
      5. Upcoming Webinar from NSBA: 
         •  Presentation by Amy Pleet-Odle, Founder, Inclusion Coach for Joyful Inclusion via Zoom
           • 9/26/23, 1pm,  Special Education Part 1- Is it time for a special education update?
           • 12/12/23, 1pm, Special Education Part 2- Asking questions 
5. SUPERINTENDENT / RECEIVER REPORTS 
   1. RETURN TO SCHOOL: 
      • School Start and End times
      • Transportation
      • Facilities Summer Projects
      • Staffing Update (Vacancies)
   2. Q4- SY23 Update and Strategic Plan
   3. Updates on New Leadership- FYI ONLY 
      • Executive Director of Technology and Operations
      • Executive Director of Finance
      • Each School 1 Pager Docs
6. NEW BUSINESS:
   1. Compliance with MGL Section 37P of G.L. c.71 requires Superintendents, including leaders of Commonwealth charter schools,  to annually report to DESE the cost of assigning school resource officers (SROs) if they have SROs, and a description of the district’s or school’s proposed budget for mental, social, and emotional health support personnel. 
   2. Dean Admission Policy 
   3. YONDR Bag
   4. HS Attendance / No Credit Policy
   5. HS Schedule Blocks
   6. Receiver/Superintendent Evaluation
   7. MS Building Update
   8. Review of use of Zoom for committee & counsel meetings- Vice Chair 
   9. Discuss homelessness & drug use around schools- Vice Chair 
   10. Minutes
       • May 
       • June 
       • Joint Committee
       • Finance Sub Committee
       • DEI Sub Committee 
7. ONGOING BUSINESS:
   1. Updates from Sub-Committees
      1. Policy Sub-Committee
         • Recommendation to send to the Receiver for Review
           • Yondr Bags (Procedure)STEM/HMS Yondr bags and cell phone procedures (2/8/23) – Included above
           • DA FISCAL MANAGEMENT GOALS
           • DB ANNUAL BUDGET
           • DBC* No Current HPS Policy
           • BUDGET DEADLINES AND SCHEDULES
           • DBD BUDGET PLANNING
           • DBF-PUBLIC BUDGET HEARING
           • DBJ BUDGET TRANSFER AUTHORITY
           • DD-FUNDING PROPOSALS AND APPLICATIONS
           • DEC* No Current HPS Policy
           • FEDERAL FUNDS SUPPLEMENT NOT SUPPLANT POLICY
           • DGA* NO Current HPS Employee AUTHORIZED SIGNATURES
           • DHBONDED EMPLOYEES AND OFFICERS
      2. Finance Subcommittee
      3. Joint City Council/School Committee
      4. Diversity, Equity, and Inclusion Sub-Committee
   2. Out-of-State Fieldtrips (If applicable)
   3. Student Activity Approval (If applicable)
8. ANNOUNCEMENTS
   1. back to school welcome coordination (OneHolyoke)
   2. MIAA looking for a member to site on the board
   3. Back to school event dates