Holyoke City Council Meeting January 19, 2021

REGULAR MEETING OF THE CITY COUNCIL
January 19,2021

The meeting was called to order by President McGee at 07:04 PM.

The Clerk called the roll. Absent members: 0 Present Members 13 (Anderson-Burgos, Bartley, Greaney, Hernandez, Leahy, Lebron-Martinez, Lisi, McGee, McGiverin, Murphy, Sullivan, Tallman, Vacon).

The name of Councilor Anderson-Burgos was drawn to head the roll call voting.

LAID ON THE TABLE

Petition for pole and wire locations:

The GAS AND ELECTRIC DEPARTMENT requests permission to locate a line of wires, cables, poles and fixtures, including the necessary sustaining and protecting fixtures, along and across the following public way or ways:
 One (1) 40’ Class 1 pole in alley next to 215 Essex St, Holyoke MA
—> Received and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.Petition for pole and wire locations:

The GAS AND ELECTRIC DEPARTMENT requests permission to locate an underground line of wires, cables, equipment and fixtures, including the necessary sustaining and protecting fixtures, along and across the following public way or ways:
 One (1) pad mount switch on corner of Walnut St & Appleton St, Holyoke MA
—> Received and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.

Petition for pole and wire locations:
The GAS AND ELECTRIC DEPARTMENT requests permission to locate an underground line of wires, cables, equipment and fixtures, including the necessary sustaining and protecting fixtures, along and across the following public way or ways:
 One (1) terminal cabinet on corner of Linden St & Appleton St, Holyoke MA
—> Received and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.

Petition for pole and wire locations:
The GAS AND ELECTRIC DEPARTMENT requests permission to locate an underground line of wires, cables, equipment and fixtures, including the necessary sustaining and protecting fixtures, along and across the following public way or ways:
 One (1) terminal cabinet on corner of Lyman St & Saint Kolbe Dr, Holyoke MA
—> Received and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.

City Clerk McGee confirmed that a representative from Holyoke Gas & Electric had been invited to discuss and that Admin had sent the link.
Admin noted that Vincent O’Connell, Electrical Engineer from HG&E, had been in the Zoom waiting room and appeared to have technical difficulties getting in.
Councilor McGiverin asked for confirmation that abutters had been notified.
President McGee confirmed that they had.
Councilor Leahy asked to be acknowledged as having arrived.
Councilor Lisi made a motion to table the items until Mr. O’Connell was able to get in. The motion was seconded by Councilor Tallman. All councilors voted in favor.
O’Connell acknowledged having arrived.
A motion was passed to pull the petitions off the table.
President McGee clarified the four petitions had been read into the record. Asked O’Connell for an update.
Vince O’Connell stated that underground conversion work is underway, with a plan to replace existing underground facilities. Also noted a plan to remove protective devices from manholes and bring to surface. Also noted there to be area where they will need utility pole to refeed customers on Essex. All is a plan to add safety, reliance, and efficiency.
Bartley asked about timing of project.
O’Connell stated it would begin in March or April.
Bartley asked about end of project.
O’Connell stated the plan is to end prior to October or November.
Bartley asked if there will be disruption to service.
O’Connell stated there may be outages, and that they would have to see which customers and for how long.
Bartley asked how long the outages would be for.
O’Connell stated it could vary but would likely be around four hours based on experience from past projects.
Bartley asked how customers will be notified.
O’Connell stated they would utilize an interactive voicemail system, or door hangers if necessary.
Bartley asked how many customers would be impacted.
O’Connell was unsure and noted they would have to research to work on minimizing the impact.
Councilor McGiverin made a motion to close the public hearing. Councilor Leahy seconded. All councilor voted in favor.
Councilor Bartley made a motion to grant the petitions. Councilor Vacon seconded.

VACON Ordered, that an order that the bonding for the 10 priority intersections and funding for the traffic light installations be reviewed in Finance Committee
Councilor McGiverin observed that the item came out of Finance a while ago. Noted that the order was looking for a report on 10 intersections considered to be in need of funding for traffic installation. Noted it was passed from committee with the understanding that the superintendent of DPW would offer report for the following meeting. Noted report was not available, and it was tabled. Stated that when report came in, it focused on Apremont Highway, which was referred to committee. Stated belief that Finance committee report should be done.
Councilor Murphy stated he spoke with City Engineer Bob Peirent and received a communication. Noted that said “note replacement of all traffic signals along this corridor, is currently under design and MassDOT transportation improvements plan for funding for construction beginning in FY22.” Stated that at least a few of the intersections could be in the planned project. Suggested that engineer could be invited in to give an update.
Councilor Vacon observed that the issue got confused because bonding included top 10 and Apremont highway light. Noted that when bids went out, there was not adequate funding. Understood that if design could be completed, bonding could be enough to complete project.
President McGee asked if Councilor Vacon was satisfied with information.
Councilor Vacon confirmed she was and that she could file a new order if necessary.
Councilor McGiverin stated be believed the order to be complied with. Observed that when state handled projects, it is done in phases. Stated a separate order should be filed to meet with the engineer to discuss the state project plans.
Councilor Murphy noted that he filed an order to look into roundabouts form an environmental perspective, particularly Maple, High, and Main Streets. Noted engineer’s report did not find them to be feasible due to density of areas. Stated he could file an order to get clarity on projects that would get state funding.
—> Complied with.

PUBLIC COMMENT
President McGee described the steps to be acknowledged for public comment, use of raised hand feature.
Councilor Anderson-Burgos noted that use of Zoom could vary depending on device being used.

COMMUNICATIONS

From Mayor Alex B. Morse letter appointing Dr. Stephanie N. Marcotte, Ed. D 20 Easthampton Rd. Apt F1 to serve as a member on the Library Board of Directors for the City of Holyoke: Ms. Marcotte will replace Ms. Rachel Garber and will serve a three-year term; said term will expire in February 2024.
—> Received and referred to the Public Service Committee.

From City Clerk Brenna Murphy McGee and Administrative Assistant Jeffery Anderson-Burgos, minutes from the December 1st and 15th and January 5th City Council meetings.
President McGee noted that there would need to be an amendment to the January 5th minutes, changing “President Anderson-Burgos” to “President McGee” called the meeting to order
Councilor Murphy made a motion to amend the December 15th minutes, noting the Councilor Sullivan is not a member of the Public Safety Committee.
—> Received and adopted.

From Holyoke Coalition Of the HEALing Communities Study to install Naloxbox units in public areas across the City of Holyoke.
Councilor Murphy observed that order had been good and informative, highlighting the need to protect people and save lives. Noted the requirements of boxes including indoor environments because of temperature, placements would be based on input from emergency services, and that literature would be placed with the boxes advising on how to use and suggesting that emergency services be called. Also noted there to be no danger of people getting sick or getting a high, and that the organization would regularly check boxes for refill. President McGee thanked all involved, mentioning that Councilor Anderson-Burgos showed the kit he keeps in his car. Also noted that placement of boxes could reduce overdose deaths as much as 40%.
—> Received.
The Committee on Public Safety to whom was referred an order that the public safety committee invite in Aumani Harris from Boston Medical, Healing Communities Study Coalition, in order to have a discussion about Naloxboxes as a way of reducing fatal opioid overdoses.
have considered the same and Recommended that the order has been complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
—> Report of Committee received and recommendation adopted..

From Board of Fire Commission minutes of November 19, 2020.
—> Received.

From Whitng Street Reservoir Study Committee, minutes of December 17, 2020 and January 5, 2021.
—> Received and referred to the Development and Governmental Relations Committee.

PETITIONS

Petition of EMB Natural Ventures LLC for a Marijuana Manufacturing Establishment (MME) at 140 Middle Water St.
—> Received and referred to the Ordinance Committee.

PRESIDENT’S REPORT
President McGee stated he had received an email stating that the plan to place a temporary homeless shelter in the gymnasium of Dean High School had been withdrawn.
Councilor Murphy noted that his order on this matter would be withdrawn. Observed that the communication during the process had been poor. Noted many calls from the public and members of the school committee stating they had not known about the plan and clarifying that children had still been using the facility. Also questioned decision to not use Bartley Center at Holyoke Community College.
Councilor Hernandez added that those involved learned that need for homeless wasn’t as high as thought. Also noted that they are looking to form committees to plan for a permanent homeless shelter. Added that when evictions begin and courts reopen, the need will become greater.
Councilor Bartley made a motion to suspend the ruled to take item 27 out of order. Councilor Murphy seconded the motion. All councilors voted in favor.
MURPHY Ordered, that Ordered that the city council go on record in support of the school committee objecting to the creation of a homeless shelter at the Dean School gymnasium.  It has come to my attention that students still use the gym during school hours, and that the school committee and others had not been involved in discussing the impact of this move on students and staff at Dean.  While supporting a shelter, the belief is that this is not the right location to do so.
—> Received and adopted.
Councilor Bartley asked to be added to the order. Also noted that the communication from the mayor could be added as a late file. Stated that the Bartley Center is under repairs for roof leak issues. Added that there can be no agreement for use of a public building without authorization from the City Council. Asked when committee learned of the plan.
Councilor Murphy stated he received calls from three school committee members, each stating that they had no knowledge of the plan until their meeting. Added that they asked to have an order filed in support of their position.
Councilor Bartley noted that City Council never had a vote.
Councilor Sullivan expressed his concern that the Covid crisis had been going on for 6-8 months, and that focus on housing homeless shelter was only thought to be addressed when winter had arrived.
Councilor Leahy stated support for homeless people struggling through a crisis. Noted conversations with administrator and maintenance for the facility not knowing about the plan until recently. Also expressed frustration that City Council was left out.
Councilor Greaney noted he had been at Public Safety meeting and asked about when the order came up.
Councilor Murphy clarified that an order had been filed to seek an update on a plan to place a homeless shelter at the War Memorial. That had been when the plan to use Dean School was brought up. Added that the order had been tabled due to not having enough information.
Councilor Greaney asked who discussed the plan.
Councilor Murphy noted it had been Mayor Morse and Sean Gonsalves, the Board of Health Director. Recalled that in November, it was discussed that a potential plan for a homeless shelter at the War Memorial.
Councilor Lisi stated agreement with Councilor Murphy, adding that the state approached the city in November to get something ready for January due to potential evictions after the end of a moratorium. Noted that 3 months had been spent on planning and without the City Council being included. Expressed concern with waste of time and other resources that were invested. Added hearing about a new floor being installed.
Councilor Murphy added that he was told about a new gym floor initially, noting that the plan was for protecting the existing one. Noted that the money spent to prepare gym could have been spent on preventing people from being evicted.
Councilor Bartley clarified he had sent a late file to the City Clerk, and that it could be disposed of.
Councilor Lisi asked for clarification on if an order can be complied with without a committee recommendation.
President McGee stated that it can be, noting that information had been received prior to going to committee.

REPORTS OF COMMITTEES

The Committee on Ordinance to whom was referred an order that a permanent speed feedback sign be placed near 300 Westfield Road to reduce speeding by drivers in the area.  This is a persistent safety issue in the area.
have considered the same and Recommended that the order be adopted.

Committee Members:
Rebecca Lisi
Juan . Anderson-Burgos
Linda L. Vacon
Terence Murphy
Libby Hernandez
Councilor Lisi noted numerous previous attempts to address speeding in the area, and that this order was a last effort to find a way to compel drivers to maintain safe speeds. Also noted that the order would require an appropriation from the mayor or from the DPW budget.
Councilor Vacon stated that she could follow up with DPW to discuss availability of funds.
—> Report of Committee received and recommendation adopted.
Approved by the Mayor.

The Committee on Ordinance to whom was referred an order that the posted speed limits for Main Street Sec 86-212 be replaced with the following:
Main Street Northbound.  Beginning at Route 5 and Ingleside Street, then northerly on Main Street; 0.45 miles at 35 miles per hour, 0.25 miles at 20 miles per hour to create a safety zone extending 100 feet north of the Dean School property, 2.4 miles at 30 miles per hour ending at Canal Street and Race Street; the total distance being 3.1 miles.
Main Street Southbound. Beginning at Canal Street and Race Street, then southerly on Main Street, 2.4 miles at 30 miles per hour, 0.25 miles at 20 miles per hour to create a safety zone beginning 100 feet north of the Dean School property, 0.45 miles at 35 miles per hour ending at Route 5 and Ingleside Street; the total distance being 3.1 miles.
have considered the same and Recommended that the order be adopted.

Committee Members:
Rebecca Lisi
Juan . Anderson-Burgos
Linda L. Vacon
Terence Murphy
Libby Hernandez
UNDER DISCUSSION:
Councilor Murphy stated he believed that the order had been adopted.
Councilor Lisi clarified that the order had been voted on by the committee over the summer but upon research through agendas and minutes, it did not appear to have come before the full council for a final vote.
Councilor McGiverin noted that there had been some changes to speed limit signs in the area.
—> Report of Committee received and the Ordinance passed its first reading.
The Ordinance passed its second reading.
The Ordinance was passed to be enrolled.
The Committee has considered the same and find that it is truly and properly enrolled.
Report of Enrollment received.
The Ordinance was passed to be Ordained and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

The Committee on Ordinance to whom was referred an order that in an effort to enhance food access and security for our residents during these uncertain times that we expedite a backyard chicken ordinance as well as review of the permitting process for community gardens to ensure that it facilitates easy access and use of such sites
have considered the same and Recommended that the order be adopted, with an amendment that the special permit fee be waived.

Committee Members:
Rebecca Lisi
Juan . Anderson-Burgos
Linda L. Vacon
Terence Murphy
Libby Hernandez
Councilor Lisi noted that the legal language has been made available. Highlighted number of hens allowed, zoning areas, space and construction necessary, and spacing from other properties and water sources. Noted process for applying and special stipulations for renters. Also noted efforts to reduce fees. Stated amendment was passed in committee to waive special permit fee.
Councilor Murphy observed that he had not voted to waive the special permit fee. Suggested that those interested should have conversations with neighbors before beginning process. Read a section of ordinance, section 9-36, that prohibits reducing or waiving special permit fee.
Councilor Lisi suggested allowing legal department to answer, making a motion to allow Crystal Barnes to speak. Councilor Anderson-Burgos seconded the motion. All councilors voted in favor.
Barnes expressed reiterated her position that keeping fees standard is preferable. Observed that this change would not be the first contradiction in ordinances. Noted that is the fee was waived, it could be added that 9-36 does not apply.
Councilor Vacon observed that information provided by Chair doesn’t match information provided to her. Also expressed that a fee change for one should be a change for all special permits.
Barnes observed that expected edits had been made, noting that there was separate language for zoning and the ordinance.
Councilor Vacon observed that language provided include all residential zones, and that it had been amended.
Barnes noted that language submitted for final approval does not include all residential zones, changed to 6 units.
Councilor Vacon added that there were many attachments and one highlighting zones had all zones listed. Asked for clarification that final version includes 300 feet and zones reported are in final.
Councilor Lisi noted many revisions were made and multiple versions exist.
Councilor Hernandez stated she voted to waive the special permit fee, with the intent of making process more feasible for more residents. Added that consideration for health of residents is an important factor.
Councilor Bartley stated that research done to lower advertising costs led to a big cost savings. Stated opposition to waiving the fee, noting that many people pay the fee for other purposes such as opening businesses.
Councilor Hernandez observed that people applying to raise hens are not starting a business.
Councilor Murphy stated a need to make sure provided language is the final language, noting inconsistencies in what was described and what was sent. Added that Board of Health documents provide different language. Also stated a concern that language requires renters have a lease. Asked to clarify if at-will renters are prevented from applying. Suggested tabling or sending back to committee to clarify language.
Councilor Lisi stated that committee voted to reduce abutter notification, but state law requires 300 feet. Stated she would work with Barnes to make sure versions of language are final. Offered a motion to table.
Councilor Leahy stated he had done research and had conversations with many residents. Noted the monthly costs can add up, relatively short production life, noise created. Also added benefits such as educational purposes and producing one’s own food. Noted that a past effort provided for a one-year pilot program.
Councilor made a motion to send back to Ordinance Committee, review the language. Councilor Bartley seconded the motion.
Barnes stated she emailed final drafts to administrative assistant. Stated only edit missing may be 100 feet to 300 feet abutter zone. Stated that drafts were emailed the previous week. Suggested that responses should be sent if there are questions, noting that many versions can lead to confusion over which draft is final. Added that at-will tenants would need letters from owners giving permission.
Councilor McGiverin suggested returning to proper way of voting on drafts. Noted that legal formed signed by solicitor is only form that should be voted on. Expressed that final draft should be voted by committee before going to full City Council.
Councilor Greaney observed that the city is divided and suggested that the fair way to decide is to allow citizens to vote.
—> Received and referred to Ordinance Committee by a 12-1 vote (Lisi)
The Committee on Ordinance to whom was referred an order that the city adopt the MA recommended changes to the floodplain ordinances.
have considered the same and Recommended that the order be adopted.

Committee Members:
Rebecca Lisi
Juan . Anderson-Burgos
Linda L. Vacon
Terence Murphy
Libby Hernandez
Councilor Lisi stated they received advice from MEMA (Massachusetts Emergency Management Agency) to bring local ordinances up to the state standard. Noted that Barnes and Building Commissioner Damian Cote put in a great deal of work reconciling suggested language from MEMA with existing city floodplain ordinances. Noted there were no changes to map that would have required notification, but largely text changes.
Councilor Bartley observed that the language was well written and easy to understand.
Councilor Lisi noted that there had been language offered by the state, and that Barnes and Cote had to work to understand where changes had to be made.
—> Report of Committee received and the Ordinance passed its first reading.
The Ordinance passed its second reading.
The Ordinance was passed to be enrolled.
The Committee has considered the same and find that it is truly and properly enrolled.
Report of Enrollment received.
The Ordinance was passed to be Ordained and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

President McGee stated that one item passed out of Ordinance Committee had not ended up on the agenda. Stated that there had been communication from legal with a request to discuss with ACLU, noting it had been a mistake in understanding the procedure.
Councilor Leahy asked why the ACLU would be contacted.
President McGee stated it was a request to follow up.
Councilor Lisi observed that the committee passed out of committee at 5-0 vote. Also noted that the item dealt with panhandling and potential speech concerns, stating that it was likely Barnes wanted to assure there wouldn’t be a lawsuit triggered by the order being passed. Questioned if the process should have been to bring before the full council to decide how to proceed.
President McGee stated it could have been discussed in committee, or it would the role of the whole body to decide how to handle it.
Councilor McGiverin observed that as the item isn’t on the agenda, there should not be a discussion.
President McGee clarified that it was brought up just to clarify what happened with the order.

The Committee on Finance to whom was referred an order that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2021 SENATOR CHARLES E. SHANNON, JR., COMMUNITY SAFETY INITIATIVE (SHANNON CSI)” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
(Recommended by the Mayor)
have considered the same and Recommended that the grant be accepted.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin noted that the grant is offered annually. Pointed out the language notes that a new account is set up each year for each grant. Noted that the total of the grant is $475,234.47, with no match. Added that the grant is split up for patrols of gang task force, mobilized units for community policing, administrative costs. Added that grant goes through city to partners, including various organizations covering educational and youth outreach efforts.
Councilor Lebron-Martinez noted she would have to abstain due to MassHire receiving funding, creating a conflict of interest.
Councilor Bartley reiterated that Holyoke Police Department gets roughly half the grant, adding that 8 vendors getting the other half. Stated a need to discuss which grants result in deficits.
Councilor Tallman expressed this to be a needed grant for community. Stated he asked about hours of community policing. It was noted that there would be more walking and biking patrols when weather permits.
Councilor Leahy went on record to note he is allowed to vote without conflict.
—> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 12–Nays 0–Absent 0. Councilor Lebron-Martinez did not vote or participate in discussion on this item.
Approved by the Mayor.

The Committee on Finance to whom was referred an order that the City of Holyoke appropriate the amount of Two-hundred Seventy thousand ($270,000) Dollars for the purpose of paying costs of conducting a Feasibility Study to identify improvements and updates to:
Building roof replacement at the Lt. Clayre Sullivan Elementary School, a 112,000 square foot school building originally constructed in 1960, and located at 400 Jarvis Avenue, Holyoke, Massachusetts,
Building roof replacement at the Maurice A. Donahue School, a 70,550 square foot school building originally constructed in 1972 and located at 210 Whiting Farms Rd., Holyoke, Massachusetts, and
Building roof replacement at the E.N. White School, a 63,965 square foot school building constructed in 1958 and located at 1 Jefferson Street, Holyoke, Massachusetts, including the payment of all costs incidental or related thereto, and for which the City of Holyoke may be eligible for a grant from the Massachusetts School Building Authority (“MSBA”), said amount to be expended under the direction of The Holyoke City Council.
To meet this appropriation the City Treasurer, with the approval of the Mayor, is authorized to borrow said amount under and pursuant to M.G.L. Chapter 44, or pursuant to any other enabling authority. The City of Holyoke acknowledges that the MSBA’s grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any costs the City of Holyoke incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the City of Holyoke, and that the amount of borrowing authorized pursuant to this vote shall be reduced by any grant amount set forth in the Feasibility Study Agreement that may be executed between the City of Holyoke and the MSBA.
Any premium received upon the sale of any bonds or notes approved by this vote, less any ‎such premium applied to the payment of the costs of issuance of such bonds or notes, may ‎be applied to the payment of costs approved by this vote in accordance with G.L. c. 44, ‎‎§20, thereby reducing the amount authorized to be borrowed to pay such costs by a like ‎amount. ‎
The City Treasurer is authorized to file an application with the appropriate officials of The ‎Commonwealth of Massachusetts (the “Commonwealth”) to qualify under Chapter 44A of the ‎General Laws any and all bonds or notes of the City authorized by this order and to provide such ‎information and execute such documents as such officials of the Commonwealth may require in ‎connection therewith.
(Recommended by the Mayor)
have considered the same and recommended that the order be adopted.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin stated that the order is to approve bonding approve for a study. purpose of doing study. Noted that an invitation had been sent by MSBA. Described various roofs needing replacement or repairs, with some being over 30 years old. Noted that Whitney Anderson, Building Superintendent for School Department, was in committee to discuss the project. Clarified the grant to be an accelerated program of the MSBA to provide repairs to schools, in contract to program that pays for replacing schools. Stated that there would be 80% reimbursement of the $270K for the feasibility study.
Councilor Tallman observed that Anderson spoke of patchwork repairs over the years, reiterating that many roof surfaces are over 30 years old. Believed that approval of order is in best interest of city.
Councilor Bartley noted the potential range could be $7-$9 million or $12-$16 million, depending on scope of work. Stated that the 80% would have to be firm. Noted that funds would need to be bonded, which would impact bonding for other purposes. Added that Treasurer would need to offer guidance. Noted he was unsure if a BAN (Bond Application Note) would be in place.
Councilor Leahy clarified that he believes Anderson stated the treasurer would do a BAN.
Councilor McGiverin stated that the next step would be to determine if the bond would be paid off by the city or the school side of the budget. Noted the last time it had been the school side. Would have to verify with Treasurer.
President McGee noted that in the past, a question for the treasurer would be to find out the net impact on the budget.
—> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

The Committee on Finance to whom was referred an memo from Jim Lavelle regarding PILOT agreement, dated 12/29/21
have considered the same and Recommended that the order has been complied with.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin stated that the minutes had been placed in committee for relevance. observed that it had been a good discussion. Noted that Councilor Leahy having an electric car helped offer perspective on discussion. There was discussion on current charging stations and add new ones. Observed that HG&E took on a Green Community Initiative in 2009. Noted that the electric vehicle fleet expanded in 2018, working with department heads and city customers.
Councilor Murphy stated that the city needs more leadership beyond HG&E. Appreciated information provided on ability to help owners charge vehicles. Stated a need for more charging stations, and helping residents understand more about it. Expressed a hope that more city departments would look at changes that can be made in this area.
Councilor Leahy observed Lavelle to be a good leader who knows how to run his department. Noted that one reason for some departments not going forward is due to lack of large trucks. Noted that HG&E provides charging stations available for homeowners for $25 a month, with a discount offered when charging happens after 11pm.
Councilor Greaney stated he found the information to be interesting, increasing his interest in looking at electric cars in the future.
Councilor Tallman noted good savings for the community. Noted that about 20% of the fleet would be converted between 2022-2025.
—> Report of Committee received and recommendation adopted.

The Committee on Finance to whom was referred an order 2020 PILOT Adjustment Recommendation, dated 4/29/20
have considered the same and Recommended that the order has been complied with.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
—> Report of Committee received and recommendation adopted.

The Committee on Finance to whom was referred an order Minutes of Gas & Electric Commission Meeting, dated 4/29/20
have considered the same and Recommended that the order has been complied with.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
—> Report of Committee received and recommendation adopted.

The Committee on Finance to whom was referred an order that the mayor and the purchasing director as well as the manager of the HG&E appear before the finance committee to discuss current plans regarding the expansion of the electric vehicles within the city fleet.  Do we have a specific plan in terms of how many and what type of vehicles as well as when we might be doing this?  Do we have plans for having sufficient rapid-recharging stations? There are some reports which indicate while the initial investment might be greater, the long-term effect is reduced fuel expenses, less carbon dioxide emissions, and in some cases, vehicles that had a longer usable lifespan.
have considered the same and Recommended that the order has been complied with.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
—> Report of Committee received and recommendation adopted.

The Committee on Public Safety to whom was referred an order that the DPW give the public safety committee an update on the sidewalk repairs for Northampton St around Hampton Knolls Rd area and also Woods Avenue.
have considered the same and Recommended that the order has been complied with .

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy stated that DPW indicated a plan for the Northampton St part of order could be resolved with state transportation bonding. Stated that without inclusion, capital funding or chapter 90 funds could be used. Noted that Woods Avenue needed to consider later for financing. Stated he filed an order to address.
President McGee noted that project is for sidewalks and street repaving from Hampden to Mountain Park. Stated it would extend sidewalks and narrow street to discourage speeding. Noted that even with governor signature, it is not known if it could be in first or fifth year.
Councilor Murphy noted that it was asked if city could begin right away if it was known that funding would come in a future year.
Councilor Tallman noted importance of residents knowing that funds could be coming. Observed concern with speeding and roads in disrepair.
Councilor Greaney stated purpose for adding Wood Avenue, observed seeing someone pushing baby carriage in street with sidewalks in disrepair. Expected to file separate order.
President McGee thanked state delegation and former councilor, Gordon Alexander, for help.
—> Received and referred to the Finance Committee.

Motion was made and seconded to suspend the necessary rules and take items G & H out of order

SULLIVAN Ordered, that That the City Council accept the amendment to the grant contract already approved by the Council from the Community Preservation Committee to extend the funding deadline and additional extension provision for Valley Opportunity Council.
UNDER DISCUSSION:
Councilor Sullivan made a motion to allow final action. Councilor Hernandez seconded the motion. All councilors voted in favor.
Councilor Sullivan made a motion to suspend the rules to allow Mimi Panitch to speak. Councilor Hernandez seconded the motion. All councilors voted in favor.
Councilor Sullivan noted that grants had already been approved by the Council and orders were to change deadlines, extend one year. Noted that VOC is time sensitive, with a January 31st deadline. Noted nothing changed regarding contracts. Added that original terms approved March 19, 2019, called for construction completed December 31, 2021.
Councilor Bartley asked for explanation of project for VOC, and if Victory Theatre is under the same time sensitivity deadline.
Councilor Sullivan clarified that Victory is not under same deadline. Noted that VOC is $100K, with half going to 348 Chestnut and 48-52 Franklin and the other half going to 348 Chestnut and 337 Chestnut. Stated that half is for historic purposes and half for housing. Façade rehabilitation and housing preservation.
Panitch noted that the urgency is they are using $100k to attempt a match for $13 million in state funds. Stated that deadline to submit for grant is end of the month, noting that the commitment from the city is needed for submission.
Councilor Bartley stated strong support for VOC, adding that he would like more discussion on the Victory Theatre order.
President McGee asked for clarification on need for rush on Victory.
Panitch stated she saw no need for urgency on Victory.
Councilor Greaney stated agreement with Councilor Bartley, supporting moving on VOC but needing serious discussion on Victory.
Councilor McGiverin noted that in discussions with VOC, CPA funds go to good use and properties remain taxpaying entities.
—> Received and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

SULLIVAN Ordered, that that the City Council accept the amendment to the grant contract already approved by the Council from the Community Preservation Committee to extend the funding deadline for MIFA/Victory Theatre.
—> Received and referred to the Finance Committee.

The Committee on Public Safety to whom was referred an order that the DPW, Suez, and city engineer develop a plan to regrade the top of West Glen Street. Due to the current grading, water in not flowing to the catch basins, resulting in dangerous road conditions. Once a plan is developed, please consult with the mayor, and city council to implement financing. The departments in this order and the residents in that area (including the south end of Martin St) are aware of the needs.
have considered the same and Recommended that the order has been complied with, with a referral to the Finance Committee.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy observed that necessary departments had studied the problem and expected to correct it over the summer, pending the necessary financing. Expense estimated to be between $35K and $40K.
President McGee stated his appreciation for the residents attending to discuss the issue. Added that discussion on the icing issue was shocking to hear.
Councilor McGiverin noted that part of the problem is high water tables in the area. Stated support for work in Finance Committee to secure funding, noting the necessary people to secure the transfer.
Councilor Tallman stated the interest of the item and looked forward to the Finance discussion. Observed that the residents explained the issue well.
—> Received and referred to the Finance Committee.

The Committee on Public Safety to whom was referred an order that the HG&E examine the possibility of putting lighting which would shine into the alleyway between High and Maple Streets, one from Sargeant St and one from Hampshire St. It that is possible to do without causing lighting to shine to apartments or homes, then please install at earliest convenience. The alleyway has had serious concerns with trash dumping and drug usage.
have considered the same and Recommended that the order has been complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy stated that committee met with Mike Moriarty from One Holyoke, Scott Williams from Williams Auto, and Jim Lavelle from HG&E. Stated that HG&E will work to install lighting. Noted minimal expense to the property owners, and benefit to reducing trash and other nuisances in the alley.
Councilor McGiverin noted that alleyways are privately owned by abutters and that order was a good initiative to work with property owners for the benefit of the neighborhood.
Councilor Tallman noted the value of working with people to make tough areas safer.
—> Report of Committee received and recommendation adopted.

The Committee on Public Safety to whom was referred an order that the manhole cover over the sewer drain in front of 203 West Franklin St be replaced. The resident at this location as well as others in the area have reported that it appears to be damaged and degrading. They have also reported that the damage it causes drainage issues, resulting in excess water on the sidewalk and onto the property during heavy rain.
have considered the same and Recommended that the order has been complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy stated that DPW looked at area, noted the problem could be corrected in the Spring, adding that the necessary resources should be made available.
Councilor McGiverin noted the ability of the Ward 6 councilor to get things done.
—> Report of Committee received and recommendation adopted..

ORDERS AND TRANSFERS

LEBRON-MARTINEZ Ordered, that That the city council thru the appropriate committee invite Dr. Vazquez Matos current superintendent to give us an update about the status of the schools during this pandemic and future plans for students of HPS.
UNDER DISCUSSION:
Councilor Murphy asked for clarification that City Council is chairing the committee.
President McGee stated that it is currently the City Council, adding the last cycle had been run by the School Committee.
Councilor Murphy noted he had an order requesting information on school district plan for September. Added that he spoke to school committee member who expressed concerns about plans and effort to help students catch up from lost time.
Councilor Bartley stated his appreciation for the order. Added that he filed a similar order to communicate with Superintendent.
Councilor Lebron-Martinez asked if the item needed to go through the Joint Committee.
President McGee clarified that the order states “through the appropriate committee.”
Councilor Bartley made a motion to suspend the rules to take items 34 and 19 as a package. Councilor Vacon seconded the motion. All councilors voted in favor.
—> Received and referred to the Development and Governmental Relations Committee.

MCGEE Ordered, that Ordered that the City Council Administrative Assistant appointment be a two year appoint that coincides with the City Council terms.
—> Received and referred to the Charter and Rules Committee.

MCGEE Ordered, that Order that the Receiver/Superintendent and/or Mayor’s Office provide the City Council the MOU on the homeless shelter.
—> Given leave to withdraw by maker.

MCGIVERIN Ordered, that that there be and is hereby appropriated by transfer in the fiscal year 2021, FIFTEEN THOUSAND TWO HUNDRED FORTY THREE AND AND 55 /100 Dollars ($15,243.55) as follows:

FROM:
12101-51105 SERGEANTS $3,295.98
12101-51104 LIEUTENANTS 3,807.08
12101-51107 PATROLMEN 8,140.49
TOTAL: $15,243.55
TO:
12101-51180 INJURED ON DUTY $15,243.55
TOTAL: $15,243.55

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, January 19, 2021.

Alex B Morse, Mayor
—> Passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

MCGIVERIN Ordered, that that there be and is hereby appropriated by transfer in the fiscal year 2021, SEVENTY FIVE THOUSAND EIGHT HUNDRED TWENTY THREE AND 00 /100 Dollars ($75,823.00) as follows:

FROM:
11511-51101 PAY-SOLICITOR $75,823.00
TOTAL: $75,823.00
TO:
11512-53010 SPECIAL COUNSEL SERVICES $75,823.00
TOTAL: $75,823.00

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, January 19, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that that there be and is hereby appropriated by transfer in the fiscal year 2021, FOUR THOUSAND EIGHT HUNDRED TWENTY AND 29/100 Dollars ($4,820.29) as follows:

FROM:
12201-51105 FIREFIGHTER $2,156.31
12201-51104 LIEUTENANT 2,663.98
TOTAL: $4,820.29
TO:
12201-51180 INJURED ON DUTY $4,820.29
TOTAL: $4,820.29

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, January 19, 2021.

Alex B Morse, Mayor
—> Passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

MCGIVERIN Ordered, that that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2021 HOLYOKE CITY HALL STAINED GLASS WINDOW PHASE III; CONTRACT AMOUNT $50,000, CONTRACT END DATE 06/30/2021, NO MATCH ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, January 19, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “GREENING THE GATEWAY CITIES MUNICIPAL ASSISTANCE, AMOUNT $20,000, CONTRACT END DATE 06/30/2021, IN KIND MATCH $5,210” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, January 19, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MURPHY, Tallman, Vacon Ordered, that Ordered that the city council encourage the mayor to appropriate a percentage of the yearly interest from the stabilization account in order to make sure that projects needed around the city will be funded and completed as soon as possible.  Projects such as West Glen St, estimated at $35,000-$40,000, sidewalks on Woods Ave, and potentially on Northampton St, the intersection of Apremont Hwy and Rock Valley Rd, sidewalk on St Jerome and Dwight St corner should be included, as well as other sidewalks etc. The goal of this is to get these projects which impact the quality of life throughout the city not be delayed because of lack of funds, when in fact the stabilization fund continues to grow.
Councilor Vacon asked to be added to the order.
Councilor Vacon noted a previous order asking Mayor to set up an account to fund projects.
Councilor Murphy observed many orders in Public Safety, safety and quality of life issues need addressing that these funds could help resolve.
Councilor Bartley observed the move to divert funds from Stabilization for a capital budget. Stated willingness to sign onto order, adding that this and similar efforts had been considered in the past with little communication from the Mayor. Suggested that the Treasurer and the Mayor be copied.
Councilor Tallman asked to be added the order.
Councilor Lisi stated she looked forward to guidance from the Treasurer. Observed that Stabilization isn’t intended to be used for plugging holes in the budget for projects. Stated a capital stabilization fund is needed.
Councilor Vacon stated that in signing into the order, she sees it as rework of previous effort to establish capital stabilization fund.
—> Received and referred to the Finance Committee.

BARTLEY, Murphy Ordered, that The DPW come up with an action plan to collect the litter all along both sides of Rt 5 from McDonald’s to the West Springfield town line, along both sides of Lower Westfield Rd. from Northampton St. to the bridge, along Whiting Farms Rd.from Northampton St. to Gordon Dr., and along Westfield Rd from Woodland St to Michigan Ave.  Refer to DPW and Suez; copy to DGR for a future meeting.

—> Received and referred to the Development and Governmental Relations Committee. Copy to DPW and Suez.

SULLIVAN Ordered, that Ordered that, in accordance with Mass. Gen. Laws ch. 59, sec. 38H, the City Council approve and ratify an agreement between the City of Holyoke and Growing Holyoke, LLC for payment in lieu of taxes (“PILOT”) of certain personal property tax obligations for the property located at 150 Whiting Farms Road
—> Received and referred to the Finance Committee.

SULLIVAN Ordered, that Ordered that, in accordance with Mass. Gen. Laws ch. 59, sec. 38H, the City Council approve and ratify an agreement between the City of Holyoke and Jackson Canal, LLC, for payment in lieu of taxes (“PILOT”) of certain personal property tax obligations for the property located at 84 Sargeant Street
—> Received and referred to the Finance Committee.

SULLIVAN Ordered, that Ordered that, in accordance with Mass. Gen. Laws ch. 59, sec. 38H, the City Council approve and ratify an agreement between the City of Holyoke and Scannell Solar, LLC, for payment in lieu of taxes (“PILOT”) of certain personal property tax obligations for the property located at 75 Appleton Street
—> Received and referred to the Finance Committee.

VACON, Sullivan Ordered, that that a department that has over $100,000 of unreconciled grant funds resulting in a reduction of free cash to the city, will be subject to any legal remedy to return the same amount of funds to the city within the next fiscal year.
—> Received and referred to the Finance Committee. Copy to Law Department.

BARTLEY Ordered, that That Dr. Alberto Vazquez Matos, HPS’ Receiver, appear before the DGR committee.
—> Received and referred to the Development and Governmental Relations Committee.

BARTLEY, Murphy Ordered, that DPW and City Engineer provide an update on the potential to sell lots for housing at the top of St. Vincent St.  Refer to DPW, City Engineer.  Copy to DGR for a future meeting.
—> Received and referred to the Development and Governmental Relations Committee.

BARTLEY Ordered, that Ordered, that the Honorable City Council, in accordance with M.G.L. Ch. 30B and the Holyoke Code of Ordinances procurement ordinance, declare 60 Hamilton Street (Assessors Map 028, Block 04, Parcel 016) as surplus property available for disposition. Said parcel is identified by the Holyoke. The property is approximately 5,749 square feet in size, zoned Highway Business and has an assessed value of $23,000.
—> Received and referred to the Development and Governmental Relations Committee.

BARTLEY Ordered, that Ordered, that the Honorable City Council, in accordance with the Holyoke Redevelopment Authority’s urban renewal plan entitled, “Connect. Construct. Create. – A Plan for the Revitalization of Center City Holyoke” which was approved by the Holyoke City Council on December 4, 2012 and as amended on December 15, 2020, vote to approve the transfer of 60 Hamilton Street (Assessors Map 028, Block 04, Parcel 016) to the Holyoke Redevelopment Authority for consideration of $1.00.  Said parcel is approximately 5,749 square feet in size, Highway Business and has an assessed value of $23,000.
—> Received and referred to the Development and Governmental Relations Committee.

BARTLEY Ordered, that Ordered, that the Honorable City Council, in accordance with the Holyoke Redevelopment Authority’s urban renewal plan entitled, “Connect. Construct. Create. – A Plan for the Revitalization of Center City Holyoke” which was approved by the Holyoke City Council on December 4, 2012 and as amended on December 15, 2020, vote to approve the transfer of 55 Hamilton Street (Assessors Map 028, Block 03, Parcel 006) to the Holyoke Redevelopment Authority for consideration of $1.00. Said parcel is approximately 3,485 square feet in size, zoned Downtown Residential, has an assessed value of $31,500 and was declared surplus property on June 26, 2018.
—> Received and referred to the Development and Governmental Relations Committee.

HERNANDEZ Ordered, that To invite the Chief of Police to discuss the plan that the department has in place in case there is any domestic terrorism in our City and if there are any changes to the current plan that were prompted since the attach on Capital Hill, this past 1/6/2021.
—> Received and referred to the Public Safety Committee.

HERNANDEZ Ordered, that I would like to have this workshop being offered for Youth mental health as part of the communication section (See info below).

YMHFA is an education program that introduces participants to the unique risk factors and warning signs of mental health problems in adolescents and builds an understanding of the importance of early intervention, and teaches individuals how to help an adolescent in crisis or experiencing a mental health challenge. Youth Mental Health First Aid uses group activity, role-playing and simulations to demonstrate how to assess a mental health crisis; select interventions and provide initial help; and connect young people to professional, peer, social, and self-help care. This course teaches participants the risk factors and warning signs of a variety of mental health challenges common among adolescents, including anxiety, depression, psychosis, eating disorders, AD/HD, disruptive behavior disorders, and substance use disorder.  Participants do not learn to diagnose, nor how to provide any therapy or counseling – rather, participants learn to support a youth developing signs and symptoms of a mental illness or in an emotional crisis by applying a core five-step action plan. The Youth Mental Health First Aid USA curriculum is primarily focused on information participants can use to help adolescents and transition-age youth, ages 8-18.

This course is offered in a two-part format and both components must be completed to earn your certification:
2.5 hours of pre-work, self-paced
5.5 hour live, virtual course (includes 1 hour of breaks)
The National Council for Behavioral Health was instrumental in bringing Mental Health First Aid to the U.S. They worked with experts at the National Technical Assistance Center for Children’s Mental Health at the Georgetown University Center for Child and Human Development to develop the youth program.
Councilor Hernandez noted the training is available through grant money, would benefit youth of the city to address issues like anxiety, depression, and other mental health issues. Noted value of identifying warning signs and intervention.
President McGee suggested copying to the Mayor. Asked Councilor Hernandez for clarification of intent.
Councilor Hernandez stated intent was to take up during the Communications section of the meeting.
Councilor Lebron-Martinez suggested sending the order to the Receiver.
Councilor Lisi suggested the order should be referred to the Mayor and the Superintendent. Stated she believes many in the school system would benefit from the training.
Councilor Tallman stated the importance of sending to the Mayor and Superintendent.
—> Receive and refer to the Mayor and the Receiver

LATE FILED ORDERS & COMMUNICATIONS

From Mayor Alex Morse, update on emergency honeless shelter
—> Received and referred to the Public Safety Committee. Copy to DG & R

LISI Ordered, that That the mayor consider establishing a capital stabilization fund, potentially with a one-time  expenditure from our presently healthy emergency stabilization fund.
—> Received and referred to the Finance Committee. Copy to Mayor\

.From Eversource, regarding herbicides
Councilor Leahy made a motion to set up public hearing. Councilor Vacon seconded the motion.
Councilor Leahy noted that this is an annual notice when insect repellent is being applied or cutting branches.
City Clerk stated she hadn’t recalled a public hearing for this kind of item.
Councilor Lebron-Martinez asked if it needed to go to a committee.
Councilor Murphy noted there may be a deadline.
President McGee stated it refers to herbicides and pesticides.
Councilor McGiverin suggested that Admin could follow up with DPW and Board of Health.
—> Received.

From Robert Peirient, evaluation of vacant property
—> Received.

From Treasurer Sandy Smith, 2019 top 100 paid employees
—> Received and referred to the Finance Committee.

From Treasurer Sandy Smith, 2020 top 100 paid employees
—> Received and referred to the Finance Committee.

From Treasurer Sandy Smith, Elected Officials Report
Councilor Leahy noted a missing four cents from the gross pay of city councilors.
Councilor Lisi asked if salary lists had been received by councilors.
Councilor Vacon noted she received two but had not received the one for the schools.
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that that there be and is hereby appropriated by transfer in the fiscal year 2021, ONE HUNDRED THOUSAND AND 00/100 Dollars ($100,000.00) as follows:

FROM:
8810-59710 STABILIZATION-TR TO G/F $100,000.00
TOTAL: $100,000.00
TO:
14252-53100 SNOW REMOVAL SERVICES $100,000.00
TOTAL: $100,000.00

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, January 19, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

LEAHY, Anderson-Burgos, Lebron-Martinez, Lisi, Tallman Ordered, that that the City of Holyoke’s park and Rec dept rebuild a concrete outdoor Handball Court. Holyoke once had three courts and now they are down to one wooden one.
—> Received and referred to the Finance Committee. Copy to Parks and Rec and Mayor.

Adjourn at 10:25 PM.
A true record
ATTEST:

______________________________
City Clerk