Holyoke City Council Meeting February 16, 2021

REGULAR MEETING OF THE CITY COUNCIL
February 16,2021

The meeting was called to order by President McGee at 07:04 PM.

The Clerk called the roll. Absent members: 0 Present Members 13 (Anderson-Burgos, Bartley, Greaney, Hernandez, Leahy, Lebron-Martinez, Lisi, McGee, McGiverin, Murphy, Sullivan, Tallman.

The name of Councilor Anderson-Burgos was drawn to head the roll call voting.

 

LAID ON THE TABLE

The Committee on Ordinance to whom was referred an order the mayor, the auditor, and the city’s financial team as needed, provide draft internal controls on how city grants are to be administered so that future governments (re: city taxpayers) are not faced with paying for administrative shortfalls. Recommended that the order be adopted.
Councilor Lisi made a motion to remove item 1 from the table. Councilor Murphy seconded the motion.
UNDER DISCUSSION:
Councilor Lisi described that the order had been filed by Councilors Bartley and Vacon to address deficits and free cash deduction due to incomplete close-out’s of grants. Observed that the city auditor had created a procedure for reporting. Stated that the item had been placed on the table to assure the final legal form was being voted on properly.
President McGee read the legal form.
In the year Two Thousand and twenty-one, One Hundred Sixth-Eighth Amendment to Chapter 2 of the Revised Code of Ordinances of the City of Holyoke, Massachusetts 1997. An Ordinance: Be it ordained by the City Council of the City of Holyoke as follows:
Section 1. Section 2-509 entitled “Grant reporting” of Division 1 entitled “Generally” of article V entitled “Finance” of Chapter 2 entitled “Administration” of the Revised Code of Ordinances of the City of Holyoke, Massachusetts, 1997, as amended, if hereby further amended by the following;
Adding:
At the end of the paragraph:
Any city department obtaining a grant, accepted by Council, must follow procedures as developed and laid out by the City Auditor in the Grant Procedure Guide, which may be amended from time to time.
Section 2. All ordinances or pars of ordinances inconsistent herewith are hereby repealed.
Section 3. The ordinance shall take effect upon passage.
Councilor Lisi stated that with the language crafted, there is an opportunity for enforcement. Also noted that Council is not micro managing, with the auditor having control over the procedure.
Councilor Vacon noted that it was strengthened using the language of “shall” rather than “must.”. Noted that letters had been receiving from departments with the intent of complying.
Councilor Bartley observed that a vote to take it off the table had no taken place. Noted the order is about good government, expressed confidence in the efforts to implement it. Observed that process is similar to effort relative to bonds a few years ago, where a department changed a bond after City Council approval.
Councilor Tallman expressed appreciation for the order, noting the struggle to maintain grants in recent years. Stated a hope that effort would strengthen the budget process.
Councilor Leahy stated that one safety feature still needed is assuring that if someone managing bonds leaves, there is another member of a department that can continue the work. Noted that issue has led to city having to pay.
President McGee noted that the order is not about micro managing, but to maintain proper management to make sure deficits can be addressed and avoided.
Councilor McGiverin stated support, noting the need for the language. Observed that impact has been noticed in last couple years on free cash due. Noted that on March 1st, outside auditor from Melanson & Heath would be attending the Finance Committee meeting to discuss the 2019 audit. Also noted that there would be a discussion on how free cash has been calculated.
Motion to remove from table passed.
—> Report of Committee received and the Ordinance passed its first reading.
The Ordinance passed its second reading.
The Ordinance was passed to be enrolled.
The Committee has considered the same and find that it is truly and properly enrolled.
Report of Enrollment received.
The Ordinance was passed to be Ordained and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0
Approved by the Mayor

PUBLIC COMMENT
(11:30)
John Rivera stated intent to address item 8 on the agenda [Comcast letter re: A resolution opposing Internet Data Caps & Committing to Analyzing Internet Access and Affordability]. Observed that ACSI survey rated Comcast among lowest of ISB’s. Comcast had been named worst and most hated company in America via the Consumerist. Stated a concern about internet as a necessity being monopolized. Encouraged talking to kids, people, workers, elderly, and disabled on the need for internet. Asked for consideration of issue. Asked for consideration of resolution.

COMMUNICATIONS

(14:55)
Communication from Mayor Alex B. Morse re: Cinder email and attachments (General fund debt model for the City’s Peck School prospective project).
—> Received and referred to the Finance Committee. Copy to Joint Committee of City Council and School Committee.

Councilor McGiverin stated he had not received the email from the bonding consultant.
President McGee stated that email would be provided to the Admin for circulation to all councilors.
Councilor Greaney stated he filed an order on Thursday and sent a letter that was not listed under communications. Asked that the letter be read into the record. Stated that to clarify the sentiment of the letter, he is generally not a fan of Comcast.
Councilor Greaney made a motion to suspend the rules to take Late Files B and C out of order. Councilor Vacon seconded the motion. 12 councilors voted in favor. Councilor Leahy abstained.
President McGee stated that the order was filed but had missed the deadline, noting it was in the drop box but had not been seen by the Clerk’s office in time.

Motion was made and seconded to suspend the necessary rules and take Councilor Greaney’s two late files
From Councilor Greaney, letter responding to a posting in social media regarding his supposed vote on the Comcast Data Cap.
—> Received.

GREANEY, JR. Ordered, that The full packet including the agenda, correspondence, committee reports, motions and proposals by counselors be provided in hard copy to any counselor who prefers this type of communication a minimum of twenty four hours prior to all Holyoke City Council Meetings.
—> Received and adopted.

UNDER DISCUSSION:
Councilor Greaney stated that the rationale is to have a hard copy to read and take notes on. Recognized that some councilors may prefer other methods of communication. Stated a need to have information in front of him prior to taking educated votes.
Councilor McGiverin made a motion to refer to the Charter and Rules Committee.
President McGee clarified that the order appears to be stating a preference for communication.
Councilor Greaney stated that if the order is sent to committee, many meetings will have taken place before the order is taken up. we have many meetings. Noted a willingness to drive to City Hall to pick up the hard copies. Expressed willingness to pay expense.
President McGee noted for the record that all councilors do receive the information. Stated that order’s intent to express a desire for hard copies.
Councilor Lisi stated that there is an email address for Councilor Greaney. Noted that an email had been sent with the full resolution. Asked for a clarification on the proper email address for Councilor Greaney.
Councilor Greaney stated he does receive some emails, but has difficulty reading some information from his phone.
Councilor McGiverin stated his motion was made to provide extra weight to future requests for hard copies of materials. Noted that late files are often not known about in advance. Observed that Clerk’s office is often good at providing hard copies. Reiterated that adding to the Rules may be preferable for long term.
Councilor Murphy made motion to allow the City Clerk to speak on the matter. Councilor Lisi seconded the motion. All councilors voted in favor.
City Clerk McGee stated some difficulty in 13 councilors make different requests for different meetings. Observed that language of the order could lead to printing and mailing out hundreds of pages of material, potentially thousands of pages. Noted that request can be filled and asked that requests remain consistent for all meetings.
Councilor Lebron-Martinez asked for a count of councilors who would like to receive hard copy packets. Stated a need to be more efficient in saving energy and paper.
Councilor Greaney stated that decision of Council is fine, noting that personal preference is for hard copies. Stated appreciation for acknowledgement of concern.
City Clerk McGee stated it would be helpful to know going forward.
President McGee stated request should be for Councilor Greaney, noting that it did not appear anyone else was requesting the same.
Councilor Leahy suggested that anyone else could email the City Clerk.
President McGee requested emails be sent to City Clerk.

From Brenna Murphy McGee. MMC and Jeffery Anderson-Burgos, Admin. Ass’t to City Council minutes of February 2, 2021.
—> Received and adopted.

From John Kelley, Chairman Holyoke Planning Board letter voting unanimously to appoint Kate Kruckemeyer as the Planning Board representative, to serve a 3 Year term on the Whiting Reservoir Study Committee.
Councilor Murphy asked if City Council has a vote on the representative.
President McGee clarified that the communication is just a notice, and that the Board appoints their own members.
Councilor McGiverin pointed out that City Council doesn’t get to confirm this.
President McGee stated that because the committee was created by the City Council, their minutes are sent as communications as an archive.
—> Received and referred to the Public Service Committee.

From Lori Belanger, Purchasing Director letter in response to School Department rebid procedure for Owners Project Manager (OPM).
—> Received and referred to the Finance Committee. Copy to Joint Committee of City Council and School Committee.

From Holyoke Public Schools, Letter re: Alberto Vazquez Matos, Receiver.
City Clerk McGee clarified that the communication was an email, and that there was not a separate attached letter.
—> Received.

Communication regarding Massachusetts International Festival of the Arts (MIFA).
—> Received and referred to the Finance Committee.

From Comcast letter re: A resolution opposing Internet Data Caps & Committing to Analyzing Internet Access and Affordability.
Councilor Vacon observed that the letter shows the other side of the story, referencing the resolution before the Council in the last meeting. Expressed concern about a fellow councilor posting characterizations of votes taken without an opportunity to hear all sides. Stated that with more information, it appears that passage of resolution supported relatively few users that consume larger amounts of data. Reiterated importance of getting all facts before taking a vote, adding that actions of councilors should be accurately represented.
Councilor Anderson-Burgos stated that before taking the vote, he had done research. Stated concern about timing of data caps, noting potential impact on teachers teaching from home and on students using data. Questioned characterization of regular users, adding that changes in usage are causing more people to require use of more data.
Councilor McGiverin asked if the letter is being debated. Called for a vote on the item.
Councilor Murphy stated that there should be a discussion on the matter. Suggested a survey of customer to determine how many residents could be affected by the data cap.
—> Received and referred to the Development and Governmental Relations Committee.

From MassDOT letter re: Holyoke-Reconstruction of I-91 Interchange 17 and Route 141.
Councilor Leahy stated he had been in discussions with residents in the area, with a signed petition. Expressed appreciation that MassDOT listened to the neighbors.
President McGee stated it was a good letter, noting that the plan had initially failed to take concerns or area residents into account.
—> Received and referred to the Development and Governmental Relations Committee.

From Holyoke Coalition Community Coordinator communication on behalf of HEALing Communities Study, and email to invite City Council to assign a representative.
Councilor Leahy nominated Councilor Anderson-Burgos to serve as the City Council’s representative. Councilor Tallman seconded the nomination.
Councilor Anderson-Burgos accepted the nomination.
—> Received.

Community Outreach meeting for GreenGrab Inc. for a Cannabis Cultivation Establishment.
—> Received and referred to the Ordinance Committee.

From Canna Provisions, Inc. letter re: Annual Special permit reporting requirement for the marijuana establishment.
—> Received and referred to the Ordinance Committee.

From Paper City Cannabis/Abby Property Management re: informational meeting for a proposed Retail Marijuana Establishment at 40 Lyman St.
—> Received and referred to the Ordinance Committee.

Notice of Community Outreach meeting for a proposed Marijuana Establishment for 12 Crescent St.
—> Received and referred to the Ordinance Committee.

PRESIDENT’S REPORT
(47:50)
President McGee observed that Councilor Lebron-Martinez announced she is not seeking reelection. Thanked her for service to the city, noting she had also served on the School Committee. Offered congratulations on a new position.
An update on City council chamber, noted they are looking at rugs or another potential option. Also noted that there is an issue with back bathroom, potentially cracked pipes. Noted that Councilor Sullivan spent 4 hours with the team looking at the flooring issues as well as the pipe issue. Stated there was a conversation about the best options.
Councilor Sullivan stated that asbestos is involved, but nobody’s health is at risk. Stated that trace amounts were found in adhesive. Noted that new carpet wouldn’t be ideal due to impacts on asthma and potential to be ruined easily but restoring floors would require sanding causing the asbestos to become airborne. Also noted that artwork is fragile and could be damaged easily with plastic used to protect them. Stated that next step is to get cost estimates to determine difference between wood laminate and carpeting. On the odor from the restroom, noted that a vent stack running from basement to roof was disturbed requiring repair. Stated that crack was found. Expressed that City Hall maintenance needs more focus, noting its historical significance for the city and potential for more costly repairs in the future. Stated that there are records in many areas of the buildings that should be saved and archived, many well over a century old.
Councilor Lebron-Martinez stated in working with MassHire Holyoke, noted that they often look for projects that people can do. Stated that help archive and print archives for the Building Department.
President McGee stated that there was a School Committee meeting where the MSBA was discussed. Also stated that a Joint Committee meeting would be planned soon.
On translation of meetings, noted an update from the Scott MacPherson at Holyoke Media as well as from the Admin on the process and technology necessary for getting that started.
Stated that Board of Health had offered updates on how and when people can sign up for Covid vaccinations.
Councilor Murphy expressed appreciation for the work on proceeding with translation of meetings. Noted that expense shouldn’t come out of city budgets and that software is available.
President McGee stated that he spoke with Scott to find out what software is available to transcribe meetings. Stated that we can work on translation first, and follow up with transcriptions later.
Councilor McGiverin asked if a decision has been made on translation.
President McGee stated that software has been found and that they can proceed.
Councilor McGiverin asked if translation would be verbatim.
President McGee stated that Scott could come in to discuss.
Councilor McGiverin expressed a hope that translations would be accurate.
President McGee stated that nothing would be done without a demonstration.
Councilor McGiverin stated that it should be voted on.
President McGee stated that it wouldn’t be starting in the next meeting.
Councilor Greaney expressed appreciation to Councilor Lebron-Martinez for her dedication and service, noting he sat with her on School Committee.
Councilor Lisi observed that Councilor Lebron-Martinez had dedicated many years to city. Expressed recognition of her hard work, including an advocate and service provider for many.
Councilor Tallman stated he appreciated with working with her for many years, noting her dedication and her willingness to stand up for constituents.
Councilor Hernandez observed that Councilor Lebron-Martinez had been a good mentor, and a fearless leader in the city. Also noted her impact with the youth.
Councilor Anderson-Burgos stated that Councilor Lebron-Martinez had been more than a colleague, but also a friend and family member, noting that many in community look up to her.
Councilor Lebron-Martinez expressed that her advocacy would continue.
Councilor McGiverin commended Councilor Lebron-Martinez for her 18 years of public service, noting she had been a guiding voice.

REPORTS OF COMMITTEES

(1:08:25)
The Committee on Ordinance to whom was referred an order that in an effort to enhance food access and security for our residents during these uncertain times that we expedite a backyard chicken ordinance as well as review of the permitting process for community gardens to ensure that it facilitates easy access and use of such sites.
have considered the same and Recommended that the order be adopted.

Committee Members:
Rebecca Lisi
Juan . Anderson-Burgos
Linda L. Vacon
Terence Murphy
Libby Hernandez
Noted neighbors will always complain about neighbors for a variety of things. Expressed that adding an amendment will extend he process further.
Councilor Anderson-Burgos expressed a need to allow the community to grow. Expressed that order should pass and make changes as necessary. Stated a need to give people room to breathe. Also noted potential positive impact on mental health during a difficult time. Stated that there would likely not be a rush of residents seeking to raise hens.
Councilor Hernandez questioned the good faith of arguments against issue. Expressed concern that city cannot come together to raise hens in a safe way. Noted that some issues might arise, but that raising hens could lead to more conversation between neighbors.
—> Report of Committee received and laid on the table.

(1:36:50)
Motion was made and seconded to suspend the necessary rules and take items 16A and 16B as a package
The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2021, SEVEN THOUSAND ONE HUNDRED FOURTEEN AND 60/100 Dollars ($7,114.60) as follows:
FROM:
16101-51110   REFERENCE LIBRARY ASST. – NIGHT                  $7,114.60
TOTAL:           $7,114.60
TO:
16101-51102   REFERENCE LIBRARY ASSISTANT                       $7,114.60
TOTAL:           $7,114.60
(Recommended by the Mayor)
have considered the same and Recommended that the transfer be approved.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
—> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2021, THIRTEEN THOUSAND NINE HUNDRED TWENTY SEVEN AND 39/100 Dollars ($13,927.39) as follows:
FROM:
16101-51111   LIBRARY ASSISTANT-NIGHT                      $13,927.39
TOTAL:           $13,927.39
TO:
16101-51107   LIBRARY ASSISTANT                       $10,000.00
16101-51102   REFERENCE LIBRARY ASSISTANT                       3,927.39
TOTAL:           $13,927.39
(Recommended by the Mayor)
have considered the same and Recommended that the transfer be approved.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin stated that Maria Pagan had joined the discussion, who explained that these are same positions with same people. Noted that the difference is in the paid hours, with some being part time and closer to full time. Stated that reference librarian at night is paid a different wage, that there are no nighttime shifts due to Covid. Explained that the transfers between line items is to account for all wages being paid out of one line item rather than separate ones. Noted that library is not open to public but that reference librarians are all working during the day to fill requests and handle pickups.
Councilor Lisi clarified that while the library is not open to the public, they are still providing service. Stated that people can still check out books through online system.
—> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

The Committee on Finance to whom was referred an order that a department that has over 5% of unreconciled grant funds resulting in a reduction of free cash to the city, will be subject to any legal remedy to return the same amount of funds to the city within the next fiscal year.
have considered the same and Recommended that the order has been complied with, with a copy to the legal department.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin stated that order goes along with discussion on addressing grant management resulting in deficits in free cash. Stated that plan to ask for remedies when issues come up in departments regarding the management of grants.
Councilor Vacon stated that intent is to ensure that the city is being a good steward of the tax dollars of the residents.
Councilor McGiverin noted there was an amendment changing $100K to 5%.
Councilor Vacon noted support for amendment as some departments received hundreds of thousands in grants while others receive much less. Noted percentage is fair representation.
—> Report of Committee received and recommendation adopted. Copy to law department.

The Committee on Finance to whom was referred an order that the City Council create a revolving fund to be set up for the Cities municipal rideshare funding received by the state through the Transportation Network Company (see attached).
have considered the same and Recommended that the order be adopted, and referred to Ordinance.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin noted that revolving funds need to be set by the Ordinance Committee. Observed that some revenue is being generated for the city, adding that they must be used in certain ways. Stated that the fund would be good for tracking and earmarking the funds.
—> Received and referred to the Ordinance Committee.

(1:46:20)
The Committee on Public Safety to whom was referred an order Constituents have brought to my attention the dangerous speeds that vehicles are traveling at when taking a left onto Hampden Street coming up from Lincoln. Can a stop sign for pedestrians walkway be installed preferable with lights in the middle to create a sense of urgency on slowing down as many constituents use this crosswalk to get to one of the bigger shopping centers in the area, Stop-n-Shop.
have considered the same and Recommended that the order has been complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy stated that the DPW, Engineer, and Fire Chief agree there is an issue. Stated the crossing is scheduled for a pedestrian activated crossing, with a plan to start in the Spring.
Councilor Hernandez expressed appreciation for the committee work, noting the quick work to address the issue.
—> Report of Committee received and recommendation adopted.

The Committee on Public Safety to whom was referred an order Study on the possibility of single lane parking or a no parking zone near narrow and/or s shape turn on O’Connor Avenue to allow large such as emergency, fire trucks, DPW, to obtain enough clearance to get through at all times.
have considered the same and Recommended that the order has been complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy stated that department confirmed safety issues, specifically that FD ladder trucks could not get through with parked cars on curve. Noted it could lead to an inability to respond to fires. Stated they recognize there is limited parking in area, but safety is the priority.
Councilor Hernandez recognized the restrictive loss of parking, but that the safety is the most important thing. Asked for clarification of the order’s process.
Councilor Murphy stated the order is complied with, and that the next step would be to work with the city engineer to draft language for the Ordinance Committee to work on. Noted there would likely be 4-5 lost parking spots. Clarified to Councilor Hernandez that she should coordinate with city engineer and fire department.
Councilor McGiverin suggested that to expedite the process, because of safety issues, a late file could be submitted.
Councilor Hernandez asked about handling that step.
President McGee asked for clarification of draft language.
Councilor McGiverin stated it should state that no parking be created on S curve of O’Connor Ave, adding that it should be left blank so that they can figure our measurements.
President McGee stated he would submit the order.
—> Report of Committee received and recommendation adopted.

The Committee on Public Safety to whom was referred an order that the committee reviewing the status of dangerous buildings provide the city council a report of all  buildings now marked with a red X, including ownership and if there are plans for those buildings in the near future. Also, if possible, an estimate of what it would cost to demolish each of these buildings.
have considered the same and Recommended that the order has ben complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy observed that the fire chief indicated 25 buildings have a red X, adding that 19 are with Property Preservation Group. Stated that some have had X’es going back 25 years. Observed a need for financing to address properties more swiftly, noting interest in safety and complexion of neighborhoods. Noted potential impact on encouraging investment in the city.
Councilor McGiverin observed that the list was larger over a decade ago. Clarified that the X’es sometimes send the wrong message, noting that they are more about fighting fires and allowing first responders to know about potential safety issues with the structures.
Councilor Murphy stated a report had been received about the 25 worst buildings. Observed that first 4 are red X buildings. Stated that demolition estimates could be around $800K. Noted that red X buildings could invite people to take shelter, requiring firefighters to put themselves in danger to save people.
Councilor Sullivan noted that the issue has come up many times, with requests sent to the mayor to address the issue. Observed that requests had not been responded to.
—> Report of Committee received and recommendation adopted.

President McGee stated that there were no reports from Public Service, Development and Governmental Relations, or the Joint Committee.

ORDERS AND TRANSFERS

(2:01:45)
MCGIVERIN Ordered, that That the City Council create an ordinance for a revolving fund for marijuana impact fees.
Councilor Bartley suggested that the order was likely filed on behalf of someone.
Councilor McGiverin stated that director of OPED that marijuana impact fees can only be used for specific purposes. Expressed that the idea of the revolving fund had been his own. Stated that communities are discovering that state law has restrictive language, adding that some are municipalities are eliminating impact fees in favor of alternative financial help from the industry.
Councilor Bartley suggested that it should be disclosed when councilors file orders on behalf of someone else. Noted that the maker of the order had a history of opposing the creation of revolving funds. Recalled participating in the work to get a revolving fund for recycling. Noted the argument against was the impact of the Department of Revenue (DOR) looking at the city finances. Suggested looking into the impact of this revolving fund with regards to DOR.
Councilor McGiverin stated the history is correct. Expressed a plan to continue opposing revolving funds unless there is a good or necessary reason. Recalled voting in favor of the recycling revolving fund, noting a compromise to cap the fund.
—> Received and referred to the Ordinance Committee.

MCGIVERIN Ordered, that That the Finance Committee invite Tanya Campbell of Melanson and Heath to discuss the fiscal 2020 certification of free cash process.
Councilor McGiverin made a motion to suspend the rules to take items 23 through 33, excluding 24 and 25, as a package. Councilor Leahy seconded the motion. All councilors voted in favor.
Councilor Sullivan asked if every order in the package is a transfer from the stabilization fund.
Councilor McGiverin clarified that there is a grant, some are real estate transactions, and some are stabilization fund transfers.
Councilor Sullivan questioned why there is no other option besides use of stabilization funds.
Councilor McGiverin stated that committee can reject it and suggest another source of funds, noting that the discussion on where the funds are going and why are just as important.
Councilor Sullivan asked if another option should be available.
Councilor McGiverin stated the Finance chair’s name is on the orders to replace the name of Mayor Morse for discussion purposes.
Councilor Sullivan: asked if the better option would be to give the orders related to stabilization a leave to withdraw.
Councilor McGiverin stated there is a big need in each of the orders.
President McGee recalled that while serving as Finance chair, there were often orders filed under his name on behalf of the mayor as a formality. Observed that if no other options are offered, they have to be taken up in committee as they are written.
Councilor Sullivan expressed that filing the orders with no other option is the best way to expedite the process.
Councilor Bartley observed that the rules are being suspended to send a mix of various orders to the Finance Committee. Suggested sending 23, 26, 27, and 33 to Finance, adding that he would rather vote on the stabilization orders right away. Observed that council is not compelled to send orders, adding that they can also be passed or given leave to withdraw. Expressed that they should be sent back in favor of a better request.
Councilor Sullivan clarified that he is in favor of financing new equipment for the DPW and Alarm division, but that he is not in favor of a request that he believes is already dead.
Councilor McGiverin stated he understands there will be discussion in Committee. Expressed that there cannot be discussion without hearing all sides and details. Expressed that the issue of delayed trash and recycling pickup needs to be handled right away. Reiterated that the use of stabilization is the mayor’s proposal. Offered a reminder that there is no free cash available. Also reminded that the bonding of middle schools was denied by residents. Stated that the Finance Committee is the appropriate place for the discussion. Suggested that after discussion, there could be an effort to get new proposals before the Council.
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, FOUR THOUSAND FIVE HUNDRED ELEVEN AND 88/100 Dollars ($4,511.88) as follows:

FROM:
12201-51105 FIREFIGHTER $3,175.17
12201-51104 LIEUTENANT 1,336.71
TOTAL: $4,511.88
TO:
12201-51180 INJURED ON DUTY $4,511.88
TOTAL: $4,511.88

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, TWELVE THOUSAND FIVE HUNDRED FORTY AND 31/100 Dollars ($12,540.31) as follows:

FROM:
12101-51105 SERGEANTS $3,295.98
12101-51104 LIEUTENANTS 3,807.08
12101-51107 PATROLMEN 5,437.25
TOTAL: $12,540.31
TO:
12101-51180 INJURED ON DUTY $12,540.31
TOTAL: $12,540.31

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

MCGIVERIN Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “NEIGHBORHOOD HUB PROGRAM, $100K, NO MATCH, 2 YEAR, ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MASSDEP SMALL SCALE INITIATIVES, $1,500, NO MATCH, EXPIRES 6/30/2021,” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, TWO HUNDRED TWENTY THOUSAND AND 00/100 Dollars ($220,000) as follows:

FROM:
0430-59710 SALE OF REAL ESTATE $220,000
TOTAL: $220,000
TO:
14303-58000 TRASH-CAPITAL OUTLAY MOTOR VEHICLES $220,000
TOTAL: $220,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, THREE HUNDRED THIRTY THOUSAND AND 00/100 Dollars ($330,000) as follows:

FROM:
0430-59710 SALE OF REAL ESTATE $48,026
8810-59710 STABILIZATION 281,974
TOTAL: $330,000
TO:
14303-58000 TRASH – CAPITAL OUTLAY VEHICLES $330,000
TOTAL: $330,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, THREE HUNDRED THIRTY THOUSAND AND 00/100 Dollars ($330,000) as follows:

FROM:
8810-59710 STABILIZATION $330,000
TOTAL: $330,000
TO:
14303-58000 TRASH- CAPITAL OUTLAY VEHICLES $330,000
TOTAL: $330,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, ONE HUNDRED THOUSAND AND 00/100 Dollars ($100,000) as follows:

FROM:
8810-59710 STABILIZATION $100,000
TOTAL: $100,000
TO:
14252-53100 SNOW REMOVAL SERVICES $100,000
TOTAL: $100,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, ONE HUNDRED SIXTY THOUSAND AND 00/100 Dollars ($160,000) as follows:

FROM:
8810-59710 STABILIZATION $160,000
TOTAL: $160,000
TO:
12203-58000 FIRE DEPT. -CAPITAL OUTLAY VEHICLES $160,000
TOTAL: $160,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, THIRTY SEVEN THOUSAND SEVEN HUNDRED FIFTY AND 00/100 Dollars ($37,750) as follows:

FROM:
12942-53010 CONTRACT FORESTRY SERVICES $35,000
14301-51106 WASTE RECYCLE COORDINATOR 2,750
TOTAL: $37,750
TO:
12942-53001 FORESTRY VEHICLE LEASE $37,750
TOTAL: $37,750

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MURPHY, Anderson-Burgos, Bartley, Greaney, Jr., Hernandez, Lebron-Martinez, Murphy, Tallman, Vacon Ordered, that Ordered that the superintendent of the DPW appear before the DG&R committee to try to develop a better communication system notifying residents that their trash/recycling won’t be picked up because of a snow storm.  In addition, the discussion should include trying to find a way to get back to the pick up for those residents within a shorter time period.  When considering recycling pickup, a cancellation rather than a postponement means they have almost one month’s of materials to store.   Would this be an area where working with ROCA might be able to more quickly recover these services after the storm?
Councilor Vacon asked to be added to the order.
Councilor Murphy noted many residents have expressed concerns, often having to store a month of recycling and not knowing when it is appropriate to leave it out for pickup. Expressed concern with attempts to call the department or visit the website for information, noting that these avenues don’t produce the detailed information residents need. Recognized that vehicle issues are a problem. Stated that there needs to be a way to communicate what people should expect.
Councilor Hernandez asked to be added to the order.
Councilor Bartley asked to be added to the order. Stated that in the DGR Committee, the order would not be taken up at the meeting the following week but would plan to take it up in March. Observed that the last meeting had been four and half hours and was attempting to limit the length of coming meetings.
Councilor Lebron-Martinez noted that Councilor Hernandez was likely having difficulty communicating in the meeting due to the area experiencing regular internet issues.
Councilor McGiverin suggested that the order is related to orders for financial transfers that will be discussed in the Finance Committee meeting.
Councilor Murphy expressed he would accept the order being referred to Finance.
Councilor Greaney stated that the mayor knows about the issue, noting that a robocall had been sent informing some residents of a 24-hour delay.
Councilor Tallman asked to be added to the order. Stated he spoke with Mike McManus when people in his area did not have their recycling picked up. Noted that the department had been dealing with storms, lack of manpower, and issues with equipment. Suggested that a better way to communicate was needed.
Councilor Hernandez reiterated her request to be added to the order. Noted confusion among residents not knowing when to put bins our or bring them in, adding that items get blown around. Observed seeing discussion about taking items to Easthampton.
Councilor Anderson-Burgos asked to be added to the order.
Councilor Lebron-Martinez observed that the issue is impacting the entire city. Suggested the need for more effort to support these departments when issues come up. Also expressed more need for city leaders to have the information to communicate when residents ask questions. Suggested a need for greater effort to find solutions, such as hiring temps, and more effort to strengthen communication.
Councilor Murphy stated that the intent isn’t to point fingers but hoped that there could be more effort to develop plans when issues arise. Stated that more communication needs to happen.
—> Received and referred to the Finance Committee.

MURPHY, Greaney, Jr., Vacon Ordered, that Ordered that the public safety committee meet with the principal of Holyoke High School, the receiver, the mayor, the police chief and the vice chair of the school committee to discuss concerns about materials being promoted within the high school which seem to only further alienate the community from the police department.  As an example of things to do instead of calling the cops is: “don’t feel obligated to defend property-especially corporate private property.  Before confronting someone or contacting the police, ask yourself if anyone is being hurt or endangered by property theft or damage.  If the answer is no, then let it be.”  The goal of the order is to build a greater understanding and respect between the police and the community.
Councilor Murphy stated that literature was being handed out in schools. Expressed that initial perception was that handouts were part of a school program, adding that it appears that the schools were just the location that they were being circulated. Stated that intent of sending to Public Safety Committee is to have it ready if more information comes out indicating it is part of a school program. Recognized the need for work to build more community trust with police, adding concern with the message that the destruction of property should be ignored. Noted there are parts of the flyer that appear to have the intent of helping people but questioned the impact of dividing people.
Councilor Vacon stated she filed an order on this matter but had withdrawn it after hearing the flyers had not been distributed in the schools. Asked to be added the order.
Councilor Greaney asked to be added to the order. Expressed serious concerns with the issue.
Councilor Lebron-Martinez asked who has access to the flyer.
Councilor Murphy noted that the Admin circulated the flyer the previous week.
Councilor Hernandez asked what the issue is about.
President McGee stated that it appears to be a handout being distributed in the schools. Stated that referral to committee is to get more information on what is being handed out.
Councilor Murphy stated that the flyer stated at the top “12 things to do instead of calling the cops.” Reiterated that the original impression was it was handed out by the school, but it appears it is just being handed out by the school. Stated intent to table unless more concerning information is found out.
—> Received and referred to the Public Safety Committee.

MURPHY Ordered, that Ordered that the DPW fix the paving on Race Street near Sargeant Street especially where Handicap entrance to the building is located.  The depression continues to puddle and pose a safety hazard to customers trying to enter the business.
—> Received and adopted. Copy to Public Safety.
Approved by the Mayor.

SULLIVAN, Bartley, Vacon Ordered, that That the manager and appropriate staff members of H.G.& E. be invited in to update the council on any findings regarding municipal broadband projects, related costs, and potential benefits and/or risks.
Send to Dev. & Govt. Rel.
—> Received and referred to the Development and Governmental Relations Committee

ANDERSON-BURGOS Ordered, that the city of Holyoke undertake a feasibility study to figure out how to transfer power lines to underground. The study should seek to understand the costs, the obstacles, the potential cost savings, the impacts on service reliability and on public safety, and to seek what grants or other types of funding are available to limit the city’s cost of doing this.
Councilor Anderson-Burgos expressed that there are many concerns about service reliability. Stated a need to set an image of Holyoke as a city that does great things. Expressed that the intent is to get the conversation going about the possibility and the funding needed.
Councilor Lisi stated that she filed a similar order a month ago. Noted that the order had been broader, including addressing climate change and changing the city’s energy portfolio.
Councilor Murphy asked to be added to the order. Suggested looking at literature that describes the benefit of installing underground at intersections resulting in the melting of snow.
—> Received and referred to the Development and Governmental Relations Committee. Copy to Finance, Mayor, State Delegation, Jim Lavelle.

ANDERSON-BURGOS Ordered, that Ordered, that Sec 86-321 of the City’s Parking Ordinance be amended by striking the following section:

Northampton St.
East
A point 20 feet North of Corser St.
A point 200 feet North of Corser St.
2 hour parking 8:00 a.m. to 8:00 p.m. Monday through Saturday
—> Received and referred to the Ordinance Committee.

LEAHY Ordered, that Ordered, that the Department of Public works and SUEZ Water Technologies & Solutions provide a timely plan to the Holyoke City Council regarding street sweeping of city streets in Spring, 2021.  The report should be specific as to when sweeping will take place by neighborhood to ensure compliance with contractual obligations.
Last year a similar order was filed, and it took many follow-up calls/emails to get a response.  I have been advised that there is an obligation to sweep every street at least once.  Verification of this minimum standard and a plan to exceed it for our residents is appreciated and emailed to me as chair of the Public Service Chair.
Councilor Leahy noted the contract would be coming up soon and the status of the equipment, real estate needs to be understood. Stated that council should know all the assets the city has and retained. Also observed hearing that they were utilizing some city vehicles.
Councilor Lisi asked to be added to the order. Stated being under the impression that this is already in the works, and that the city council should be aware of the status. Questioned when the contract is coming up.
Councilor Leahy clarified that he believes it is a 20-year contract, with a few years left on it.
Councilor Lisi expressed that it is a good time to start this process. Noted that City Council needs the information. Also noted it should be known who pays for the audit. Suggested that Suez should pay for it.
Councilor Murphy asked to be added to the order. Suggested in looking at the contract, city should look at impacts on services, finances, and employees if the contract is not renewed. Expressed concern about Suez paying for the report, indicating it could impact the independence of the report.
Councilor McGiverin stated that a 5-year extension of the contract likely does not require City Council approval. Also noted that the cost of buying out Suez could be high.
Councilor Tallman asked to be added to the order. Recalled the size of the contract being quite lengthy.
—> Received and adopted. Referred to the DPW, Suez to report back in 14 days.. Copy to Public Safety.
Approved by the Mayor.

LEAHY, Lisi, Tallman Ordered, that Ordered that, with the contract with SUEZ coming to a close in the next few years that a third party audit the facilities, equipment and every aspect of the contents of the contract.

—> Received and adopted. Copy to Mayor, Finance Committee, Purchasing Department.
Approved by the Mayor.

LATE FILED ORDERS & COMMUNICATIONS

HERNANDEZ Ordered, that That no parking on the S shape curve turn on O’Connor Ave.
—> Received and referred to the Ordinance Committee.

 

HERNANDEZ Ordered, that That the City of Holyoke, re-examine the current ordinance which only specifies that the snow and ice shall be removed from the entire width of the sidewalk on all portions of streets on which parking meters are installed but does not state this for residential zones.
Sec. 78-141. – Removal of snow and ice.
(a) No owner or person in control of an estate abutting upon any street, lane, court, or square within the city where there is a sidewalk shall place or suffer to remain for more than 24 hours any snow upon such sidewalk, or any ice upon such sidewalk unless such ice is made even and covered with sand, sawdust, ashes or other suitable material to prevent slipping; nor shall any person place any ice or snow onto other private property or public ways. This section shall apply to snow or ice which may have fallen from any building upon such sidewalk and to snow which may have accumulated upon such sidewalk by drifting, and to ice formed from water running or accumulating upon such sidewalk.
(b)
On all portions of streets on which parking meters are installed, all snow and ice shall be removed from the entire width of the sidewalk within eight hours after the cessation of any snowstorm.
(Code 1972, § 18-15)

We are currently having issues with the owner of 921 Dwight Street, Holyoke, MA in which he does not abide by the ordinance and when he finally gets to complying he shovels out a 12 inch pad as wide as the shovel in his corner lot located on Linden and Dwight Street.  Residents have raised their avid discontent in the matter, the HPD and BOH have tied resources in the matter and as most recent as this last snow storm it appears that the owner is not aware of his property lines and responsibility.  See library of images that I am including as an example since the snow season started.
—> Received and referred to the Ordinance Committee.

MCGIVERIN Ordered, that the amount of TWO HUNDRED THIRTY EIGHTY AND 51/100 Dollars ($238.51) be authorized from the PERSONNEL Department’s POLICE/FIRE INDEMNIFICATION (19191-51999) appropriation in fiscal year 2021 for services rendered in fiscal year 2020 which were unencumbered at the 2020 fiscal year end.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

 

Adjourn at 10:00 PM.
A true record
ATTEST:

______________________________
City Clerk

REGULAR MEETING OF THE CITY COUNCIL
February 16,2021

The meeting was called to order by President McGee at 07:04 PM.

The Clerk called the roll. Absent members: 0 Present Members 13 (Anderson-Burgos, Bartley, Greaney, Hernandez, Leahy, Lebron-Martinez, Lisi, McGee, McGiverin, Murphy, Sullivan, Tallman.

The name of Councilor Anderson-Burgos was drawn to head the roll call voting.

 

LAID ON THE TABLE

The Committee on Ordinance to whom was referred an order the mayor, the auditor, and the city’s financial team as needed, provide draft internal controls on how city grants are to be administered so that future governments (re: city taxpayers) are not faced with paying for administrative shortfalls. Recommended that the order be adopted.
Councilor Lisi made a motion to remove item 1 from the table. Councilor Murphy seconded the motion.
UNDER DISCUSSION:
Councilor Lisi described that the order had been filed by Councilors Bartley and Vacon to address deficits and free cash deduction due to incomplete close-out’s of grants. Observed that the city auditor had created a procedure for reporting. Stated that the item had been placed on the table to assure the final legal form was being voted on properly.
President McGee read the legal form.
In the year Two Thousand and twenty-one, One Hundred Sixth-Eighth Amendment to Chapter 2 of the Revised Code of Ordinances of the City of Holyoke, Massachusetts 1997. An Ordinance: Be it ordained by the City Council of the City of Holyoke as follows:
Section 1. Section 2-509 entitled “Grant reporting” of Division 1 entitled “Generally” of article V entitled “Finance” of Chapter 2 entitled “Administration” of the Revised Code of Ordinances of the City of Holyoke, Massachusetts, 1997, as amended, if hereby further amended by the following;
Adding:
At the end of the paragraph:
Any city department obtaining a grant, accepted by Council, must follow procedures as developed and laid out by the City Auditor in the Grant Procedure Guide, which may be amended from time to time.
Section 2. All ordinances or pars of ordinances inconsistent herewith are hereby repealed.
Section 3. The ordinance shall take effect upon passage.
Councilor Lisi stated that with the language crafted, there is an opportunity for enforcement. Also noted that Council is not micro managing, with the auditor having control over the procedure.
Councilor Vacon noted that it was strengthened using the language of “shall” rather than “must.”. Noted that letters had been receiving from departments with the intent of complying.
Councilor Bartley observed that a vote to take it off the table had no taken place. Noted the order is about good government, expressed confidence in the efforts to implement it. Observed that process is similar to effort relative to bonds a few years ago, where a department changed a bond after City Council approval.
Councilor Tallman expressed appreciation for the order, noting the struggle to maintain grants in recent years. Stated a hope that effort would strengthen the budget process.
Councilor Leahy stated that one safety feature still needed is assuring that if someone managing bonds leaves, there is another member of a department that can continue the work. Noted that issue has led to city having to pay.
President McGee noted that the order is not about micro managing, but to maintain proper management to make sure deficits can be addressed and avoided.
Councilor McGiverin stated support, noting the need for the language. Observed that impact has been noticed in last couple years on free cash due. Noted that on March 1st, outside auditor from Melanson & Heath would be attending the Finance Committee meeting to discuss the 2019 audit. Also noted that there would be a discussion on how free cash has been calculated.
Motion to remove from table passed.
—> Report of Committee received and the Ordinance passed its first reading.
The Ordinance passed its second reading.
The Ordinance was passed to be enrolled.
The Committee has considered the same and find that it is truly and properly enrolled.
Report of Enrollment received.
The Ordinance was passed to be Ordained and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0
Approved by the Mayor

PUBLIC COMMENT
(11:30)
John Rivera stated intent to address item 8 on the agenda [Comcast letter re: A resolution opposing Internet Data Caps & Committing to Analyzing Internet Access and Affordability]. Observed that ACSI survey rated Comcast among lowest of ISB’s. Comcast had been named worst and most hated company in America via the Consumerist. Stated a concern about internet as a necessity being monopolized. Encouraged talking to kids, people, workers, elderly, and disabled on the need for internet. Asked for consideration of issue. Asked for consideration of resolution.

COMMUNICATIONS

(14:55)
Communication from Mayor Alex B. Morse re: Cinder email and attachments (General fund debt model for the City’s Peck School prospective project).
—> Received and referred to the Finance Committee. Copy to Joint Committee of City Council and School Committee.

Councilor McGiverin stated he had not received the email from the bonding consultant.
President McGee stated that email would be provided to the Admin for circulation to all councilors.
Councilor Greaney stated he filed an order on Thursday and sent a letter that was not listed under communications. Asked that the letter be read into the record. Stated that to clarify the sentiment of the letter, he is generally not a fan of Comcast.
Councilor Greaney made a motion to suspend the rules to take Late Files B and C out of order. Councilor Vacon seconded the motion. 12 councilors voted in favor. Councilor Leahy abstained.
President McGee stated that the order was filed but had missed the deadline, noting it was in the drop box but had not been seen by the Clerk’s office in time.

Motion was made and seconded to suspend the necessary rules and take Councilor Greaney’s two late files
From Councilor Greaney, letter responding to a posting in social media regarding his supposed vote on the Comcast Data Cap.
—> Received.

GREANEY, JR. Ordered, that The full packet including the agenda, correspondence, committee reports, motions and proposals by counselors be provided in hard copy to any counselor who prefers this type of communication a minimum of twenty four hours prior to all Holyoke City Council Meetings.
—> Received and adopted.

UNDER DISCUSSION:
Councilor Greaney stated that the rationale is to have a hard copy to read and take notes on. Recognized that some councilors may prefer other methods of communication. Stated a need to have information in front of him prior to taking educated votes.
Councilor McGiverin made a motion to refer to the Charter and Rules Committee.
President McGee clarified that the order appears to be stating a preference for communication.
Councilor Greaney stated that if the order is sent to committee, many meetings will have taken place before the order is taken up. we have many meetings. Noted a willingness to drive to City Hall to pick up the hard copies. Expressed willingness to pay expense.
President McGee noted for the record that all councilors do receive the information. Stated that order’s intent to express a desire for hard copies.
Councilor Lisi stated that there is an email address for Councilor Greaney. Noted that an email had been sent with the full resolution. Asked for a clarification on the proper email address for Councilor Greaney.
Councilor Greaney stated he does receive some emails, but has difficulty reading some information from his phone.
Councilor McGiverin stated his motion was made to provide extra weight to future requests for hard copies of materials. Noted that late files are often not known about in advance. Observed that Clerk’s office is often good at providing hard copies. Reiterated that adding to the Rules may be preferable for long term.
Councilor Murphy made motion to allow the City Clerk to speak on the matter. Councilor Lisi seconded the motion. All councilors voted in favor.
City Clerk McGee stated some difficulty in 13 councilors make different requests for different meetings. Observed that language of the order could lead to printing and mailing out hundreds of pages of material, potentially thousands of pages. Noted that request can be filled and asked that requests remain consistent for all meetings.
Councilor Lebron-Martinez asked for a count of councilors who would like to receive hard copy packets. Stated a need to be more efficient in saving energy and paper.
Councilor Greaney stated that decision of Council is fine, noting that personal preference is for hard copies. Stated appreciation for acknowledgement of concern.
City Clerk McGee stated it would be helpful to know going forward.
President McGee stated request should be for Councilor Greaney, noting that it did not appear anyone else was requesting the same.
Councilor Leahy suggested that anyone else could email the City Clerk.
President McGee requested emails be sent to City Clerk.

From Brenna Murphy McGee. MMC and Jeffery Anderson-Burgos, Admin. Ass’t to City Council minutes of February 2, 2021.
—> Received and adopted.

From John Kelley, Chairman Holyoke Planning Board letter voting unanimously to appoint Kate Kruckemeyer as the Planning Board representative, to serve a 3 Year term on the Whiting Reservoir Study Committee.
Councilor Murphy asked if City Council has a vote on the representative.
President McGee clarified that the communication is just a notice, and that the Board appoints their own members.
Councilor McGiverin pointed out that City Council doesn’t get to confirm this.
President McGee stated that because the committee was created by the City Council, their minutes are sent as communications as an archive.
—> Received and referred to the Public Service Committee.

From Lori Belanger, Purchasing Director letter in response to School Department rebid procedure for Owners Project Manager (OPM).
—> Received and referred to the Finance Committee. Copy to Joint Committee of City Council and School Committee.

From Holyoke Public Schools, Letter re: Alberto Vazquez Matos, Receiver.
City Clerk McGee clarified that the communication was an email, and that there was not a separate attached letter.
—> Received.

Communication regarding Massachusetts International Festival of the Arts (MIFA).
—> Received and referred to the Finance Committee.

From Comcast letter re: A resolution opposing Internet Data Caps & Committing to Analyzing Internet Access and Affordability.
Councilor Vacon observed that the letter shows the other side of the story, referencing the resolution before the Council in the last meeting. Expressed concern about a fellow councilor posting characterizations of votes taken without an opportunity to hear all sides. Stated that with more information, it appears that passage of resolution supported relatively few users that consume larger amounts of data. Reiterated importance of getting all facts before taking a vote, adding that actions of councilors should be accurately represented.
Councilor Anderson-Burgos stated that before taking the vote, he had done research. Stated concern about timing of data caps, noting potential impact on teachers teaching from home and on students using data. Questioned characterization of regular users, adding that changes in usage are causing more people to require use of more data.
Councilor McGiverin asked if the letter is being debated. Called for a vote on the item.
Councilor Murphy stated that there should be a discussion on the matter. Suggested a survey of customer to determine how many residents could be affected by the data cap.
—> Received and referred to the Development and Governmental Relations Committee.

From MassDOT letter re: Holyoke-Reconstruction of I-91 Interchange 17 and Route 141.
Councilor Leahy stated he had been in discussions with residents in the area, with a signed petition. Expressed appreciation that MassDOT listened to the neighbors.
President McGee stated it was a good letter, noting that the plan had initially failed to take concerns or area residents into account.
—> Received and referred to the Development and Governmental Relations Committee.

From Holyoke Coalition Community Coordinator communication on behalf of HEALing Communities Study, and email to invite City Council to assign a representative.
Councilor Leahy nominated Councilor Anderson-Burgos to serve as the City Council’s representative. Councilor Tallman seconded the nomination.
Councilor Anderson-Burgos accepted the nomination.
—> Received.

Community Outreach meeting for GreenGrab Inc. for a Cannabis Cultivation Establishment.
—> Received and referred to the Ordinance Committee.

From Canna Provisions, Inc. letter re: Annual Special permit reporting requirement for the marijuana establishment.
—> Received and referred to the Ordinance Committee.

From Paper City Cannabis/Abby Property Management re: informational meeting for a proposed Retail Marijuana Establishment at 40 Lyman St.
—> Received and referred to the Ordinance Committee.

Notice of Community Outreach meeting for a proposed Marijuana Establishment for 12 Crescent St.
—> Received and referred to the Ordinance Committee.

PRESIDENT’S REPORT
(47:50)
President McGee observed that Councilor Lebron-Martinez announced she is not seeking reelection. Thanked her for service to the city, noting she had also served on the School Committee. Offered congratulations on a new position.
An update on City council chamber, noted they are looking at rugs or another potential option. Also noted that there is an issue with back bathroom, potentially cracked pipes. Noted that Councilor Sullivan spent 4 hours with the team looking at the flooring issues as well as the pipe issue. Stated there was a conversation about the best options.
Councilor Sullivan stated that asbestos is involved, but nobody’s health is at risk. Stated that trace amounts were found in adhesive. Noted that new carpet wouldn’t be ideal due to impacts on asthma and potential to be ruined easily but restoring floors would require sanding causing the asbestos to become airborne. Also noted that artwork is fragile and could be damaged easily with plastic used to protect them. Stated that next step is to get cost estimates to determine difference between wood laminate and carpeting. On the odor from the restroom, noted that a vent stack running from basement to roof was disturbed requiring repair. Stated that crack was found. Expressed that City Hall maintenance needs more focus, noting its historical significance for the city and potential for more costly repairs in the future. Stated that there are records in many areas of the buildings that should be saved and archived, many well over a century old.
Councilor Lebron-Martinez stated in working with MassHire Holyoke, noted that they often look for projects that people can do. Stated that help archive and print archives for the Building Department.
President McGee stated that there was a School Committee meeting where the MSBA was discussed. Also stated that a Joint Committee meeting would be planned soon.
On translation of meetings, noted an update from the Scott MacPherson at Holyoke Media as well as from the Admin on the process and technology necessary for getting that started.
Stated that Board of Health had offered updates on how and when people can sign up for Covid vaccinations.
Councilor Murphy expressed appreciation for the work on proceeding with translation of meetings. Noted that expense shouldn’t come out of city budgets and that software is available.
President McGee stated that he spoke with Scott to find out what software is available to transcribe meetings. Stated that we can work on translation first, and follow up with transcriptions later.
Councilor McGiverin asked if a decision has been made on translation.
President McGee stated that software has been found and that they can proceed.
Councilor McGiverin asked if translation would be verbatim.
President McGee stated that Scott could come in to discuss.
Councilor McGiverin expressed a hope that translations would be accurate.
President McGee stated that nothing would be done without a demonstration.
Councilor McGiverin stated that it should be voted on.
President McGee stated that it wouldn’t be starting in the next meeting.
Councilor Greaney expressed appreciation to Councilor Lebron-Martinez for her dedication and service, noting he sat with her on School Committee.
Councilor Lisi observed that Councilor Lebron-Martinez had dedicated many years to city. Expressed recognition of her hard work, including an advocate and service provider for many.
Councilor Tallman stated he appreciated with working with her for many years, noting her dedication and her willingness to stand up for constituents.
Councilor Hernandez observed that Councilor Lebron-Martinez had been a good mentor, and a fearless leader in the city. Also noted her impact with the youth.
Councilor Anderson-Burgos stated that Councilor Lebron-Martinez had been more than a colleague, but also a friend and family member, noting that many in community look up to her.
Councilor Lebron-Martinez expressed that her advocacy would continue.
Councilor McGiverin commended Councilor Lebron-Martinez for her 18 years of public service, noting she had been a guiding voice.

REPORTS OF COMMITTEES

(1:08:25)
The Committee on Ordinance to whom was referred an order that in an effort to enhance food access and security for our residents during these uncertain times that we expedite a backyard chicken ordinance as well as review of the permitting process for community gardens to ensure that it facilitates easy access and use of such sites.
have considered the same and Recommended that the order be adopted.

Committee Members:
Rebecca Lisi
Juan . Anderson-Burgos
Linda L. Vacon
Terence Murphy
Libby Hernandez
Noted neighbors will always complain about neighbors for a variety of things. Expressed that adding an amendment will extend he process further.
Councilor Anderson-Burgos expressed a need to allow the community to grow. Expressed that order should pass and make changes as necessary. Stated a need to give people room to breathe. Also noted potential positive impact on mental health during a difficult time. Stated that there would likely not be a rush of residents seeking to raise hens.
Councilor Hernandez questioned the good faith of arguments against issue. Expressed concern that city cannot come together to raise hens in a safe way. Noted that some issues might arise, but that raising hens could lead to more conversation between neighbors.
—> Report of Committee received and laid on the table.

(1:36:50)
Motion was made and seconded to suspend the necessary rules and take items 16A and 16B as a package
The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2021, SEVEN THOUSAND ONE HUNDRED FOURTEEN AND 60/100 Dollars ($7,114.60) as follows:
FROM:
16101-51110   REFERENCE LIBRARY ASST. – NIGHT                  $7,114.60
TOTAL:           $7,114.60
TO:
16101-51102   REFERENCE LIBRARY ASSISTANT                       $7,114.60
TOTAL:           $7,114.60
(Recommended by the Mayor)
have considered the same and Recommended that the transfer be approved.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
—> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

The Committee on Finance to whom was referred an order that there be and is hereby appropriated by transfer in the fiscal year 2021, THIRTEEN THOUSAND NINE HUNDRED TWENTY SEVEN AND 39/100 Dollars ($13,927.39) as follows:
FROM:
16101-51111   LIBRARY ASSISTANT-NIGHT                      $13,927.39
TOTAL:           $13,927.39
TO:
16101-51107   LIBRARY ASSISTANT                       $10,000.00
16101-51102   REFERENCE LIBRARY ASSISTANT                       3,927.39
TOTAL:           $13,927.39
(Recommended by the Mayor)
have considered the same and Recommended that the transfer be approved.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin stated that Maria Pagan had joined the discussion, who explained that these are same positions with same people. Noted that the difference is in the paid hours, with some being part time and closer to full time. Stated that reference librarian at night is paid a different wage, that there are no nighttime shifts due to Covid. Explained that the transfers between line items is to account for all wages being paid out of one line item rather than separate ones. Noted that library is not open to public but that reference librarians are all working during the day to fill requests and handle pickups.
Councilor Lisi clarified that while the library is not open to the public, they are still providing service. Stated that people can still check out books through online system.
—> Report of Committee passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

The Committee on Finance to whom was referred an order that a department that has over 5% of unreconciled grant funds resulting in a reduction of free cash to the city, will be subject to any legal remedy to return the same amount of funds to the city within the next fiscal year.
have considered the same and Recommended that the order has been complied with, with a copy to the legal department.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin stated that order goes along with discussion on addressing grant management resulting in deficits in free cash. Stated that plan to ask for remedies when issues come up in departments regarding the management of grants.
Councilor Vacon stated that intent is to ensure that the city is being a good steward of the tax dollars of the residents.
Councilor McGiverin noted there was an amendment changing $100K to 5%.
Councilor Vacon noted support for amendment as some departments received hundreds of thousands in grants while others receive much less. Noted percentage is fair representation.
—> Report of Committee received and recommendation adopted. Copy to law department.

The Committee on Finance to whom was referred an order that the City Council create a revolving fund to be set up for the Cities municipal rideshare funding received by the state through the Transportation Network Company (see attached).
have considered the same and Recommended that the order be adopted, and referred to Ordinance.

Committee Members:
Joseph M. McGiverin
Peter R. Tallman
Michael J. Sullivan
James M. Leahy
David K. Bartley
UNDER DISCUSSION:
Councilor McGiverin noted that revolving funds need to be set by the Ordinance Committee. Observed that some revenue is being generated for the city, adding that they must be used in certain ways. Stated that the fund would be good for tracking and earmarking the funds.
—> Received and referred to the Ordinance Committee.

(1:46:20)
The Committee on Public Safety to whom was referred an order Constituents have brought to my attention the dangerous speeds that vehicles are traveling at when taking a left onto Hampden Street coming up from Lincoln. Can a stop sign for pedestrians walkway be installed preferable with lights in the middle to create a sense of urgency on slowing down as many constituents use this crosswalk to get to one of the bigger shopping centers in the area, Stop-n-Shop.
have considered the same and Recommended that the order has been complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy stated that the DPW, Engineer, and Fire Chief agree there is an issue. Stated the crossing is scheduled for a pedestrian activated crossing, with a plan to start in the Spring.
Councilor Hernandez expressed appreciation for the committee work, noting the quick work to address the issue.
—> Report of Committee received and recommendation adopted.

The Committee on Public Safety to whom was referred an order Study on the possibility of single lane parking or a no parking zone near narrow and/or s shape turn on O’Connor Avenue to allow large such as emergency, fire trucks, DPW, to obtain enough clearance to get through at all times.
have considered the same and Recommended that the order has been complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy stated that department confirmed safety issues, specifically that FD ladder trucks could not get through with parked cars on curve. Noted it could lead to an inability to respond to fires. Stated they recognize there is limited parking in area, but safety is the priority.
Councilor Hernandez recognized the restrictive loss of parking, but that the safety is the most important thing. Asked for clarification of the order’s process.
Councilor Murphy stated the order is complied with, and that the next step would be to work with the city engineer to draft language for the Ordinance Committee to work on. Noted there would likely be 4-5 lost parking spots. Clarified to Councilor Hernandez that she should coordinate with city engineer and fire department.
Councilor McGiverin suggested that to expedite the process, because of safety issues, a late file could be submitted.
Councilor Hernandez asked about handling that step.
President McGee asked for clarification of draft language.
Councilor McGiverin stated it should state that no parking be created on S curve of O’Connor Ave, adding that it should be left blank so that they can figure our measurements.
President McGee stated he would submit the order.
—> Report of Committee received and recommendation adopted.

The Committee on Public Safety to whom was referred an order that the committee reviewing the status of dangerous buildings provide the city council a report of all  buildings now marked with a red X, including ownership and if there are plans for those buildings in the near future. Also, if possible, an estimate of what it would cost to demolish each of these buildings.
have considered the same and Recommended that the order has ben complied with.

Committee Members:
Terence Murphy
Joseph M. McGiverin
Todd McGee
Michael J. Sullivan
UNDER DISCUSSION:
Councilor Murphy observed that the fire chief indicated 25 buildings have a red X, adding that 19 are with Property Preservation Group. Stated that some have had X’es going back 25 years. Observed a need for financing to address properties more swiftly, noting interest in safety and complexion of neighborhoods. Noted potential impact on encouraging investment in the city.
Councilor McGiverin observed that the list was larger over a decade ago. Clarified that the X’es sometimes send the wrong message, noting that they are more about fighting fires and allowing first responders to know about potential safety issues with the structures.
Councilor Murphy stated a report had been received about the 25 worst buildings. Observed that first 4 are red X buildings. Stated that demolition estimates could be around $800K. Noted that red X buildings could invite people to take shelter, requiring firefighters to put themselves in danger to save people.
Councilor Sullivan noted that the issue has come up many times, with requests sent to the mayor to address the issue. Observed that requests had not been responded to.
—> Report of Committee received and recommendation adopted.

President McGee stated that there were no reports from Public Service, Development and Governmental Relations, or the Joint Committee.

ORDERS AND TRANSFERS

(2:01:45)
MCGIVERIN Ordered, that That the City Council create an ordinance for a revolving fund for marijuana impact fees.
Councilor Bartley suggested that the order was likely filed on behalf of someone.
Councilor McGiverin stated that director of OPED that marijuana impact fees can only be used for specific purposes. Expressed that the idea of the revolving fund had been his own. Stated that communities are discovering that state law has restrictive language, adding that some are municipalities are eliminating impact fees in favor of alternative financial help from the industry.
Councilor Bartley suggested that it should be disclosed when councilors file orders on behalf of someone else. Noted that the maker of the order had a history of opposing the creation of revolving funds. Recalled participating in the work to get a revolving fund for recycling. Noted the argument against was the impact of the Department of Revenue (DOR) looking at the city finances. Suggested looking into the impact of this revolving fund with regards to DOR.
Councilor McGiverin stated the history is correct. Expressed a plan to continue opposing revolving funds unless there is a good or necessary reason. Recalled voting in favor of the recycling revolving fund, noting a compromise to cap the fund.
—> Received and referred to the Ordinance Committee.

MCGIVERIN Ordered, that That the Finance Committee invite Tanya Campbell of Melanson and Heath to discuss the fiscal 2020 certification of free cash process.
Councilor McGiverin made a motion to suspend the rules to take items 23 through 33, excluding 24 and 25, as a package. Councilor Leahy seconded the motion. All councilors voted in favor.
Councilor Sullivan asked if every order in the package is a transfer from the stabilization fund.
Councilor McGiverin clarified that there is a grant, some are real estate transactions, and some are stabilization fund transfers.
Councilor Sullivan questioned why there is no other option besides use of stabilization funds.
Councilor McGiverin stated that committee can reject it and suggest another source of funds, noting that the discussion on where the funds are going and why are just as important.
Councilor Sullivan asked if another option should be available.
Councilor McGiverin stated the Finance chair’s name is on the orders to replace the name of Mayor Morse for discussion purposes.
Councilor Sullivan: asked if the better option would be to give the orders related to stabilization a leave to withdraw.
Councilor McGiverin stated there is a big need in each of the orders.
President McGee recalled that while serving as Finance chair, there were often orders filed under his name on behalf of the mayor as a formality. Observed that if no other options are offered, they have to be taken up in committee as they are written.
Councilor Sullivan expressed that filing the orders with no other option is the best way to expedite the process.
Councilor Bartley observed that the rules are being suspended to send a mix of various orders to the Finance Committee. Suggested sending 23, 26, 27, and 33 to Finance, adding that he would rather vote on the stabilization orders right away. Observed that council is not compelled to send orders, adding that they can also be passed or given leave to withdraw. Expressed that they should be sent back in favor of a better request.
Councilor Sullivan clarified that he is in favor of financing new equipment for the DPW and Alarm division, but that he is not in favor of a request that he believes is already dead.
Councilor McGiverin stated he understands there will be discussion in Committee. Expressed that there cannot be discussion without hearing all sides and details. Expressed that the issue of delayed trash and recycling pickup needs to be handled right away. Reiterated that the use of stabilization is the mayor’s proposal. Offered a reminder that there is no free cash available. Also reminded that the bonding of middle schools was denied by residents. Stated that the Finance Committee is the appropriate place for the discussion. Suggested that after discussion, there could be an effort to get new proposals before the Council.
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, FOUR THOUSAND FIVE HUNDRED ELEVEN AND 88/100 Dollars ($4,511.88) as follows:

FROM:
12201-51105 FIREFIGHTER $3,175.17
12201-51104 LIEUTENANT 1,336.71
TOTAL: $4,511.88
TO:
12201-51180 INJURED ON DUTY $4,511.88
TOTAL: $4,511.88

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, TWELVE THOUSAND FIVE HUNDRED FORTY AND 31/100 Dollars ($12,540.31) as follows:

FROM:
12101-51105 SERGEANTS $3,295.98
12101-51104 LIEUTENANTS 3,807.08
12101-51107 PATROLMEN 5,437.25
TOTAL: $12,540.31
TO:
12101-51180 INJURED ON DUTY $12,540.31
TOTAL: $12,540.31

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Passed two readings and Adopted on a call of the roll of the yeas and nays –Yeas 13–Nays 0–Absent 0.
Approved by the Mayor.

MCGIVERIN Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “NEIGHBORHOOD HUB PROGRAM, $100K, NO MATCH, 2 YEAR, ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MASSDEP SMALL SCALE INITIATIVES, $1,500, NO MATCH, EXPIRES 6/30/2021,” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, TWO HUNDRED TWENTY THOUSAND AND 00/100 Dollars ($220,000) as follows:

FROM:
0430-59710 SALE OF REAL ESTATE $220,000
TOTAL: $220,000
TO:
14303-58000 TRASH-CAPITAL OUTLAY MOTOR VEHICLES $220,000
TOTAL: $220,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, THREE HUNDRED THIRTY THOUSAND AND 00/100 Dollars ($330,000) as follows:

FROM:
0430-59710 SALE OF REAL ESTATE $48,026
8810-59710 STABILIZATION 281,974
TOTAL: $330,000
TO:
14303-58000 TRASH – CAPITAL OUTLAY VEHICLES $330,000
TOTAL: $330,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, THREE HUNDRED THIRTY THOUSAND AND 00/100 Dollars ($330,000) as follows:

FROM:
8810-59710 STABILIZATION $330,000
TOTAL: $330,000
TO:
14303-58000 TRASH- CAPITAL OUTLAY VEHICLES $330,000
TOTAL: $330,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, ONE HUNDRED THOUSAND AND 00/100 Dollars ($100,000) as follows:

FROM:
8810-59710 STABILIZATION $100,000
TOTAL: $100,000
TO:
14252-53100 SNOW REMOVAL SERVICES $100,000
TOTAL: $100,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, ONE HUNDRED SIXTY THOUSAND AND 00/100 Dollars ($160,000) as follows:

FROM:
8810-59710 STABILIZATION $160,000
TOTAL: $160,000
TO:
12203-58000 FIRE DEPT. -CAPITAL OUTLAY VEHICLES $160,000
TOTAL: $160,000

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MCGIVERIN Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2021, THIRTY SEVEN THOUSAND SEVEN HUNDRED FIFTY AND 00/100 Dollars ($37,750) as follows:

FROM:
12942-53010 CONTRACT FORESTRY SERVICES $35,000
14301-51106 WASTE RECYCLE COORDINATOR 2,750
TOTAL: $37,750
TO:
12942-53001 FORESTRY VEHICLE LEASE $37,750
TOTAL: $37,750

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

MURPHY, Anderson-Burgos, Bartley, Greaney, Jr., Hernandez, Lebron-Martinez, Murphy, Tallman, Vacon Ordered, that Ordered that the superintendent of the DPW appear before the DG&R committee to try to develop a better communication system notifying residents that their trash/recycling won’t be picked up because of a snow storm.  In addition, the discussion should include trying to find a way to get back to the pick up for those residents within a shorter time period.  When considering recycling pickup, a cancellation rather than a postponement means they have almost one month’s of materials to store.   Would this be an area where working with ROCA might be able to more quickly recover these services after the storm?
Councilor Vacon asked to be added to the order.
Councilor Murphy noted many residents have expressed concerns, often having to store a month of recycling and not knowing when it is appropriate to leave it out for pickup. Expressed concern with attempts to call the department or visit the website for information, noting that these avenues don’t produce the detailed information residents need. Recognized that vehicle issues are a problem. Stated that there needs to be a way to communicate what people should expect.
Councilor Hernandez asked to be added to the order.
Councilor Bartley asked to be added to the order. Stated that in the DGR Committee, the order would not be taken up at the meeting the following week but would plan to take it up in March. Observed that the last meeting had been four and half hours and was attempting to limit the length of coming meetings.
Councilor Lebron-Martinez noted that Councilor Hernandez was likely having difficulty communicating in the meeting due to the area experiencing regular internet issues.
Councilor McGiverin suggested that the order is related to orders for financial transfers that will be discussed in the Finance Committee meeting.
Councilor Murphy expressed he would accept the order being referred to Finance.
Councilor Greaney stated that the mayor knows about the issue, noting that a robocall had been sent informing some residents of a 24-hour delay.
Councilor Tallman asked to be added to the order. Stated he spoke with Mike McManus when people in his area did not have their recycling picked up. Noted that the department had been dealing with storms, lack of manpower, and issues with equipment. Suggested that a better way to communicate was needed.
Councilor Hernandez reiterated her request to be added to the order. Noted confusion among residents not knowing when to put bins our or bring them in, adding that items get blown around. Observed seeing discussion about taking items to Easthampton.
Councilor Anderson-Burgos asked to be added to the order.
Councilor Lebron-Martinez observed that the issue is impacting the entire city. Suggested the need for more effort to support these departments when issues come up. Also expressed more need for city leaders to have the information to communicate when residents ask questions. Suggested a need for greater effort to find solutions, such as hiring temps, and more effort to strengthen communication.
Councilor Murphy stated that the intent isn’t to point fingers but hoped that there could be more effort to develop plans when issues arise. Stated that more communication needs to happen.
—> Received and referred to the Finance Committee.

MURPHY, Greaney, Jr., Vacon Ordered, that Ordered that the public safety committee meet with the principal of Holyoke High School, the receiver, the mayor, the police chief and the vice chair of the school committee to discuss concerns about materials being promoted within the high school which seem to only further alienate the community from the police department.  As an example of things to do instead of calling the cops is: “don’t feel obligated to defend property-especially corporate private property.  Before confronting someone or contacting the police, ask yourself if anyone is being hurt or endangered by property theft or damage.  If the answer is no, then let it be.”  The goal of the order is to build a greater understanding and respect between the police and the community.
Councilor Murphy stated that literature was being handed out in schools. Expressed that initial perception was that handouts were part of a school program, adding that it appears that the schools were just the location that they were being circulated. Stated that intent of sending to Public Safety Committee is to have it ready if more information comes out indicating it is part of a school program. Recognized the need for work to build more community trust with police, adding concern with the message that the destruction of property should be ignored. Noted there are parts of the flyer that appear to have the intent of helping people but questioned the impact of dividing people.
Councilor Vacon stated she filed an order on this matter but had withdrawn it after hearing the flyers had not been distributed in the schools. Asked to be added the order.
Councilor Greaney asked to be added to the order. Expressed serious concerns with the issue.
Councilor Lebron-Martinez asked who has access to the flyer.
Councilor Murphy noted that the Admin circulated the flyer the previous week.
Councilor Hernandez asked what the issue is about.
President McGee stated that it appears to be a handout being distributed in the schools. Stated that referral to committee is to get more information on what is being handed out.
Councilor Murphy stated that the flyer stated at the top “12 things to do instead of calling the cops.” Reiterated that the original impression was it was handed out by the school, but it appears it is just being handed out by the school. Stated intent to table unless more concerning information is found out.
—> Received and referred to the Public Safety Committee.

MURPHY Ordered, that Ordered that the DPW fix the paving on Race Street near Sargeant Street especially where Handicap entrance to the building is located.  The depression continues to puddle and pose a safety hazard to customers trying to enter the business.
—> Received and adopted. Copy to Public Safety.
Approved by the Mayor.

SULLIVAN, Bartley, Vacon Ordered, that That the manager and appropriate staff members of H.G.& E. be invited in to update the council on any findings regarding municipal broadband projects, related costs, and potential benefits and/or risks.
Send to Dev. & Govt. Rel.
—> Received and referred to the Development and Governmental Relations

ANDERSON-BURGOS Ordered, that the city of Holyoke undertake a feasibility study to figure out how to transfer power lines to underground. The study should seek to understand the costs, the obstacles, the potential cost savings, the impacts on service reliability and on public safety, and to seek what grants or other types of funding are available to limit the city’s cost of doing this.
Councilor Anderson-Burgos expressed that there are many concerns about service reliability. Stated a need to set an image of Holyoke as a city that does great things. Expressed that the intent is to get the conversation going about the possibility and the funding needed.
Councilor Lisi stated that she filed a similar order a month ago. Noted that the order had been broader, including addressing climate change and changing the city’s energy portfolio.
Councilor Murphy asked to be added to the order. Suggested looking at literature that describes the benefit of installing underground at intersections resulting in the melting of snow.
—> Received and referred to the Development and Governmental Relations Committee. Copy to Finance, Mayor, State Delegation, Jim Lavelle.

ANDERSON-BURGOS Ordered, that Ordered, that Sec 86-321 of the City’s Parking Ordinance be amended by striking the following section:

Northampton St.
East
A point 20 feet North of Corser St.
A point 200 feet North of Corser St.
2 hour parking 8:00 a.m. to 8:00 p.m. Monday through Saturday
—> Received and referred to the Ordinance Committee.

LEAHY Ordered, that Ordered, that the Department of Public works and SUEZ Water Technologies & Solutions provide a timely plan to the Holyoke City Council regarding street sweeping of city streets in Spring, 2021.  The report should be specific as to when sweeping will take place by neighborhood to ensure compliance with contractual obligations.
Last year a similar order was filed, and it took many follow-up calls/emails to get a response.  I have been advised that there is an obligation to sweep every street at least once.  Verification of this minimum standard and a plan to exceed it for our residents is appreciated and emailed to me as chair of the Public Service Chair.
Councilor Leahy noted the contract would be coming up soon and the status of the equipment, real estate needs to be understood. Stated that council should know all the assets the city has and retained. Also observed hearing that they were utilizing some city vehicles.
Councilor Lisi asked to be added to the order. Stated being under the impression that this is already in the works, and that the city council should be aware of the status. Questioned when the contract is coming up.
Councilor Leahy clarified that he believes it is a 20-year contract, with a few years left on it.
Councilor Lisi expressed that it is a good time to start this process. Noted that City Council needs the information. Also noted it should be known who pays for the audit. Suggested that Suez should pay for it.
Councilor Murphy asked to be added to the order. Suggested in looking at the contract, city should look at impacts on services, finances, and employees if the contract is not renewed. Expressed concern about Suez paying for the report, indicating it could impact the independence of the report.
Councilor McGiverin stated that a 5-year extension of the contract likely does not require City Council approval. Also noted that the cost of buying out Suez could be high.
Councilor Tallman asked to be added to the order. Recalled the size of the contract being quite lengthy.
—> Received and adopted. Referred to the DPW, Suez to report back in 14 days.. Copy to Public Safety.
Approved by the Mayor.

LEAHY, Lisi, Tallman Ordered, that Ordered that, with the contract with SUEZ coming to a close in the next few years that a third party audit the facilities, equipment and every aspect of the contents of the contract.

—> Received and adopted. Copy to Mayor, Finance Committee, Purchasing Department.
Approved by the Mayor.

LATE FILED ORDERS & COMMUNICATIONS

HERNANDEZ Ordered, that That no parking on the S shape curve turn on O’Connor Ave.
—> Received and referred to the Ordinance Committee.

 

HERNANDEZ Ordered, that That the City of Holyoke, re-examine the current ordinance which only specifies that the snow and ice shall be removed from the entire width of the sidewalk on all portions of streets on which parking meters are installed but does not state this for residential zones.
Sec. 78-141. – Removal of snow and ice.
(a) No owner or person in control of an estate abutting upon any street, lane, court, or square within the city where there is a sidewalk shall place or suffer to remain for more than 24 hours any snow upon such sidewalk, or any ice upon such sidewalk unless such ice is made even and covered with sand, sawdust, ashes or other suitable material to prevent slipping; nor shall any person place any ice or snow onto other private property or public ways. This section shall apply to snow or ice which may have fallen from any building upon such sidewalk and to snow which may have accumulated upon such sidewalk by drifting, and to ice formed from water running or accumulating upon such sidewalk.
(b)
On all portions of streets on which parking meters are installed, all snow and ice shall be removed from the entire width of the sidewalk within eight hours after the cessation of any snowstorm.
(Code 1972, § 18-15)

We are currently having issues with the owner of 921 Dwight Street, Holyoke, MA in which he does not abide by the ordinance and when he finally gets to complying he shovels out a 12 inch pad as wide as the shovel in his corner lot located on Linden and Dwight Street.  Residents have raised their avid discontent in the matter, the HPD and BOH have tied resources in the matter and as most recent as this last snow storm it appears that the owner is not aware of his property lines and responsibility.  See library of images that I am including as an example since the snow season started.
—> Received and referred to the Ordinance Committee.

MCGIVERIN Ordered, that the amount of TWO HUNDRED THIRTY EIGHTY AND 51/100 Dollars ($238.51) be authorized from the PERSONNEL Department’s POLICE/FIRE INDEMNIFICATION (19191-51999) appropriation in fiscal year 2021 for services rendered in fiscal year 2020 which were unencumbered at the 2020 fiscal year end.

To the City Council:
I hereby recommend the passage of the above order at the meeting of your Council to be held Tuesday, February 16, 2021.

Alex B Morse, Mayor
—> Received and referred to the Finance Committee.

 

Adjourn at 10:00 PM.
A true record
ATTEST:

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City Clerk