Finance Ordinance Joint Committee Meeting June 7, 2023

City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a joint meeting of the committees on
Finance and Ordinance

Wednesday, June 7, 2023
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Finance Chair: Joseph McGiverin & Ordinance Chair: Linda Vacon

Remote access via www.zoom.us
https://us02web.zoom.us/j/83518868764?pwd=UzUvQkJOeW53ZlczM09BVnZHU0hWdz09
Meeting ID: 835 1886 8764 Meeting Passcode: 237273 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Agenda

Agenda

Each order has been noted with the committee it belongs to.

Item 1: (Ordinance) 6-6-23 RIVERA_J — Ordered, That a handicap sign be placed in front of 16 Center St. for Sylvia Robello, Placard #PL 6020201.

Item 2: (Finance) 5-16-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, ONE HUNDRED SEVEN THOUSAND SEVEN HUNDRED AND 00/100 Dollars ($107,700) as follows:
FROM:
14251-51104 HIGHWAY PAY-HMEO $107,700
TOTAL: $107,700
TO:
14251-51300 HIGHWAY OVERTIME $5,000
14212-57100 ADMIN. IN STATE TRAVEL 200
12941-51300 FORESTRY OVERTIME 1,500
14302-52901 TRASH – HAZARDOUS WASTE COLLECTION 36,000
14302-53100 TRASH-OTHER SERVICES 22,000
14222-52104 PROPERTY-ENGERY PELLISIER 22,000
14222-52504 PROPERTY R&M PELLISIER 15,000
14222-52505 PROPERTY R&M SENIOR CENTER 2,000
14222-52509 PROPERTY R&M POLICE STATION 2,000
14222-52510 PROPERTY R&M CENTRAL FIRE STATION 2,000
TOTAL: $107,700

Item 3: (Finance) 5-16-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, EIGHT THOUSAND AND 00/100 Dollars ($8,000) as follows:
FROM:
14251-51104 HIGHWAY PAY-HMEO $8,000
TOTAL: $8,000
TO:
14222-52511 R&M ELMWOOD FIRE STATION $4,000
14222-52514 R&M WEST HOLYOKE FIRE STATION 4,000
TOTAL: $8,000

Item 4: (Finance and Ordinance) 9-1-22 VACON — Ordered, That DPW representatives and our Auditor provide a financial review of the sewer enterprise fund for 2023 and anticipated financials for 2024, with a projected impact on the sewer fee, to a joint meeting of the Ordinance and Finance committees

Item 5: (Ordinance) 5-18-21 VACON, BARTLEY, MCGIVERIN, LISI — Ordered, that the setting of the sewer rate be returned from the City Council to the DPW Commission where it had been previously determined.
*Tabled 6-29-21, 1-25-22

Item 6: (Ordinance) 12-6-22 MURPHY-ROMBOLETTI —     Ordered that in an effort to continue strengthening Holyoke’s financial foundation, the City Council establish a system to ensure user fees associated with enterprise funds, such as Sewer, are maintained at a sustainable level. This system would automatically adjust user fees annually based on budgetary needs and prohibit the use of taxpayer’s money to subsidize enterprise funds.

Item 7: (Ordinance) 2-7-23 MCGEE — Ordered, That the Board of Public Works Commission provide an update on the new sewer rate.

Item 8: (Finance) 4-4-23 JOURDAIN — Ordered, That the Board of Public Works, DPW Director, City Engineer, City Auditor, and Treasurer update the City Council Finance Committee regarding recent sewer breaks and the sewer enterprise account.

Item 9: (Finance) 2-16-21 LEAHY, LISI, TALLMAN — Ordered that, with the contract with SUEZ coming to a close in the next few years that a third party audit the facilities, equipment and every aspect of the contents of the contract.

Item 10: (Finance) 1-5-21 MCGEE, LEAHY — Order that the finance committee invite in Suez representatives to discuss budget shortfall and potential cost saving measures.
*Tabled 1-28-21, 5-10-21

Item 11: (Finance) 9-7-21 (copy) ANDERSON-BURGOS — That the DPW Superintendent provide the City Council with an update on the tree list. Update should include how trees are prioritized and the obstacles the DPW faces in addressing them. This is a constituent request.

Item 12: (Finance) 5-16-23 (copy) BARTLEY — The DPW replaced the sidewalk on Queen St. between Coit and King St.  This was recently reviewed with the DPW Superintendent and W-3 councilor.  Refer to DPW, Finance and Mayor.

Item 13: (Finance) 1-19-21 (copy) Bartley – Order that the DPW, Suez, and city engineer develop a plan to regrade the top of West Glen Street. Due to the current grading, water in not flowing to the catch basins, resulting in dangerous road conditions. Once a plan is developed, please consult with the mayor, and city council to implement financing. The departments in this order and the residents in that area (including the south end of Martin St) are aware of the needs

Item 14: (Finance) 12-15-20 (copy) Bartley – Order that the DPW, Suez, and city engineer develop a plan to regrade the top of West Glen Street. Due to the current grading, water in not flowing to the catch basins, resulting in dangerous road conditions. Once a plan is developed, please consult with the mayor, and city council to implement financing. The departments in this order and the residents in that area (including the south end of Martin St) are aware of the needs.
*Tabled 1-28-21

Item 15: (Finance) 6-21-22 JOURDAIN — Acting DPW Superintendent please provide the City Council & Parking committee the following report:  for the prior 5 years (need to consider pre/post pandemic usage changes), amount of meter revenue and amount of parking garage revenue.  Please provide total usage % (used spaces divided total spaces) at both parking garages annually.  Please also provide any analysis of cost to get all meters fully operational.  Please provide the expected life cycle of the new meters if purchased.  Please also provide us the current amortization schedule for the Mayor Taupier Suffolk Street Parking Garage

Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.