Finance Committee Meeting October 7, 2024

Posted October 3, 2024, 12:52 PM

City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a meeting of the committee on
Finance

Monday, October 7, 2024
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Patti Devine
Remote access via www.zoom.us
https://us02web.zoom.us/j/84286014881?pwd=DQ2QiMmKcb2puLQ00o5AngPwKYr7ab.1
Meeting ID: 842 8601 4881 Meeting Passcode: 825333 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Live Spanish interpretation will be available on local access channel 15 using the television’s SAP option, through the live stream on the city website, as well as on the Zoom feed by clicking the interpretation option and choosing Spanish.

Agenda

6:30

Item 1: Minutes of September 23, 2024.

Item 2: 10-1-24 MAGRATH-SMITH – Ordered, that City Council approve a scope of work change for a contract between Wistariahurst and the CPA Committee so remaining funds from a CPA project which came in under budget can be used to include plaster work in the Marble Lobby, the Great Hall, the Music Room, and the Silk Room.

Item 3: 10-1-24 Memorandum of Agreement by and Between the City of Holyoke and NAGE R1-180, Clerical Union

Item 4: 10-1-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, FIVE THOUSAND AND 00/100 Dollars ($5,000) as follows:
FROM:
11752-53010    CONTRACTED SERVICES         $5,000
TOTAL:    $5,000
TO:
11751-51112    LICENSING AGENT         $5,000
TOTAL:    $5,000

7:00

Item 5: 10-1-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, FIFTY THOUSAND AND 00/100 Dollars ($50,000) as follows:
FROM:
12941-51104    PAY-TREE CLIMBER        $50,000
TOTAL:    $50,000
TO:
12942-53010    CONTRACT FORESTRY SERVICES         $50,000
TOTAL:    $50,000

Item 6: 10-1-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED NINETY TWO THOUSAND FIVE HUNDRED AND 00/100 Dollars ($192,500) as follows:
FROM:
8811-10400    CAPITAL STABILIZATION         $192,500
TOTAL:    $192,500
TO:
14223-58001    CAPITAL OUTLAY-FUEL DEPOT        $192,500
TOTAL:    $192,500

Item 7: 10-1-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED FIFTY THOUSAND AND 00/100 Dollars ($150,000) as follows:
FROM:
8811-10400    CAPITAL STABILIZATION        $150,000
TOTAL:    $150,000
TO:
13003-58000    SCHOOLS-CAPITAL OUTLAY        $150,000
TOTAL:    $150,000

Item 8: 10-1-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED FIFTY THOUSAND AND 00/100 Dollars ($150,000) as follows:
FROM:
8810-10400    CITY GENERAL STABILIZATION         $150,000
TOTAL:    $150,000
TO:
13003-58000    SCHOOLS-CAPITAL OUTLAY        $150,000
TOTAL:    $150,000

7:30

Item 9: 10-1-24 DEVINE – Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “COMMUNITY COMPACT GRANT- SPEED MANAGEMENT PLAN, $50,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

Item 10: 9-18-24 Vacon, Jourdain- ORDER: that Holyoke accept the local option excise tax on retail marijuana for adult use of 3% as allowed by State Law.

LAID ON THE TABLE
(Items taken up at previous meeting(s) and laid on the table. Discussion may or may not take place)

Item 11: 9-4-24 VACON, JOURDAIN – ORDER:  the Treasurer along with key people, please provide an update on progress and next steps for converting to self-insurance to provide health insurance for city employees.  Please also review with the City Council the calculations on how the FY 25 insurance budget was calculated.
*Tabled 9-23-24

Item 12: 3-19-24 MURPHY-ROMBOLETTI – Ordered that the City Council invite the Mayor, Police Department and relevant financial department heads to a future meeting of the Finance Committee to provide an update on the status of the off-duty police account and former vendor Off-Duty Blue.
*Tabled 4-3-24, 5-15-24, 8-12-24, 9-11-24

Item 13: 8-6-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, THIRTY THOUSAND AND 00/100 Dollars ($30,000) as follows:
FROM:
11211-51104    MAYOR – CAFO        $30,000
TOTAL:    $30,000
TO:
11611-51210    ELECTIONS OFFICERS        $30,000
TOTAL:    $30,000
*Tabled 8-12-24

Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.