Finance Committee Meeting October 25, 2023

Posted October 20, 2023, 4:47 PM

City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a meeting of the committee on
Finance

Wednesday, October 25, 2023
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Joseph McGiverin
Remote access via www.zoom.us
https://us02web.zoom.us/j/81485302251?pwd=bkRrRTUrQ3VJUEkySkpHeWJuZGExQT09
Meeting ID: 814 8530 2251 Meeting Passcode: 736779 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Agenda

Item 1: 10-17-23 MCGIVERIN — That the City appropriate the amount of twelve million, seven hundred eight thousand, seven hundred seventy-five dollars ($12,708,775) for the purpose of paying costs of the construction at the H.B. Lawrence School for a potential window and door replacement project, at the Lt. Elmer J. McMahon Elementary School for a window and door replacement project, at the Maurice A. Donahue Elementary School for a partial window and door replacement project and at the William J. Dean Vocational Technical High School for a boiler replacement project, (The invitation for the partial window and door replacement project at the Maurice A. Donahue Elementary School is limited to the
window section from the original 1973 building.) including the payment of all costs incidental or related thereto, and for which the City may be eligible for a grant from the
Massachusetts School Building Authority (“MSBA”), said amount to be expended under the direction of the School Committee. To meet this appropriation the Treasurer, with the approval of the Mayor is authorized to borrow said amount under and pursuant to M.G.L. Chapters 44, 70B, or pursuant to any other enabling authority. The City acknowledges that the MSBA’s grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any project costs the City incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the City; provided further that any grant that City may receive from the MSBA for the Project shall not exceed the lesser of (1) eighty percent (80%) of eligible, approved project costs, as determined by the MSBA, or (2) the total maximum grant amount determined by the MSBA; provided that any appropriation hereunder shall be subject to and contingent upon the City being awarded a grant from the MSBA for the Project; and that the amount of borrowing authorized pursuant to this vote shall be reduced by any grant amount set forth in the Project Funding Agreement that may be executed between the City and the MSBA and the amount of any ESSER reimbursement payments received by the City. FURTHER ORDERED: That the Mayor is authorized to contract for and expend any
state aid available for the project; and that the Mayor is authorized to take any other action necessary or convenient to carry out this project. FURTHER ORDERED: That the Treasurer is authorized to file an application to qualify under Chapter 44A of the General Laws any and all of the bonds or notes authorized to be issued pursuant to this Order, and to provide such information and execute such documents as may be required for such purposes. Further Ordered: That there shall be no change in the purpose of this bond
authorization without prior vote of approval by the Holyoke City Council

Item 2: 10-17-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2024, TWO HUNDRED FIFTY SIX THOUSAND AND 00/100 Dollars ($256,000) as follows:
FROM:
8811-10400 CAPITAL STABILIZATION $256,000
TOTAL: $256,000
TO:
12103-58002 CAPITAL OUTLAY – HPD OTHER EQUIPMENT $256,000
…-… SURVEILLANCE EQUIPMENT …
TOTAL: $256,000

Item 3: 10-17-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2023 BJA EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM, $40,949, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 4: 10-17-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2023 BJA COMPREHENSIVE OPIOID, STIMULANT, AND OTHER SUBSTANCE ABUSE PROGRAM, $1,000,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 5: 10-17-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2024, THREE HUNDRED THOUSAND AND 00/100 Dollars ($300,000) as follows:
FROM:
12101-51107 PATROLMEN $300,000
TOTAL: $300,000
TO:
12101-51300 OVERTIME $300,000
TOTAL: $300,000

Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.