Finance Committee Meeting October 22, 2024

Posted October 17, 2024, 9:52 AM

City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a meeting of the committee on
Finance

Tuesday, October 22, 2024
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Patti Devine
Remote access via www.zoom.us
https://us02web.zoom.us/j/81083488517?pwd=IbVF8ajd9zkf9aTgqHMYsjeIVQksaT.1
Meeting ID: 810 8348 8517 Meeting Passcode: 274479 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Live Spanish interpretation will be available on local access channel 15 using the television’s SAP option, through the live stream on the city website, as well as on the Zoom feed by clicking the interpretation option and choosing Spanish.

Agenda

6:30

Item 1: Minutes of October 7, 2024 meeting

Item 2: 10-15-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, THIRTY THREE THOUSAND AND 00/100 Dollars ($33,000) as follows:
FROM:
14101-51101    PAY-ENGINEER        $19,000
14101-51105    PAY-SR CIVIL ENGINEER        14,000
TOTAL:    $33,000
TO:
14102-53010    PROF ENGINEERING SERVICES         $33,000
TOTAL:    $33,000

Item 3: 10-1-24 MAGRATH-SMITH – Ordered, that the DPW Director and Conservation Director provide an update either in writing or in person as to the progress made in implementing the Urban Forestry Grant monies for 24-25.

Item 4: 8-6-24 From Mary Monahan, communication regarding board and ad hoc committee

7:00

Item 5: 10-15-24 DEVINE – Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2025 STATE 911 DEPARTMENT SUPPORT & INCENTIVE GRANT, $306,443, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.

7:15

Item 6: 9-4-24 From the Holyoke Retirement Board, PERAC Investment Report 2023

Item 7: 9-4-24 From the Holyoke Retirement Board, Annual Statement of the Financial Condition of the Holyoke Retirement Board

Item 8: 9-4-24 VACON, JOURDAIN – ORDER:  the Treasurer along with key people, please provide an update on progress and next steps for converting to self-insurance to provide health insurance for city employees.  Please also review with the City Council the calculations on how the FY 25 insurance budget was calculated.
*Tabled 9-23-24

Item 9: 10-15-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED EIGHT THOUSAND SIX HUNDRED NINETY FIVE AND 56/100 Dollars ($108,695.56) as follows:
FROM: 8815-10400    CANNABIS STABILIZATION         $108,695.56
UPDATE TO FY2025
TOTAL:    $108,695.56
TO: 19412-57630    SOLICITOR – CLAIMS & DAMAGES        $108,695.56
TOTAL:    $108,695.56

Item 10: 8-6-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, THIRTY THOUSAND AND 00/100 Dollars ($30,000) as follows:
FROM:
11211-51104    MAYOR – CAFO        $30,000
TOTAL:    $30,000
TO:
11611-51210    ELECTIONS OFFICERS        $30,000
TOTAL:    $30,000
*Tabled 8-12-24

LAID ON THE TABLE

Item 11: 3-19-24 MURPHY-ROMBOLETTI – Ordered that the City Council invite the Mayor, Police Department and relevant financial department heads to a future meeting of the Finance Committee to provide an update on the status of the off-duty police account and former vendor Off-Duty Blue.
*Tabled 4-3-24, 5-15-24, 8-12-24, 9-11-24

ADMINISTRATIVELY LAID ON THE TABLE

Item 12: 9-4-24 From Stephen Superba – Email regarding Police Department Cash Seizures

Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.