Finance Committee Meeting October 17, 2022

City Council
Holyoke Massachusetts

Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 22 of the Acts of 2022,
notice is hereby given of a meeting of the committee on
Finance

Monday, October 17, 2022
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Joseph McGiverin

Remote access via www.zoom.us
https://us02web.zoom.us/j/85732155706?pwd=QVZobysya0RScVZmc2ltVDZNd3BUQT09
Meeting ID: 857 3215 5706 Meeting Passcode: 300707 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Agenda

Item 1: 10-4-22 From Mayor Joshua A. Garcia, letter electing to contract Cataldo Ambulance Service Inc. of Somerville, Mass., for Emergency Ambulance Services in Holyoke.  The effective date of separation from Action Ambulance Service Inc, is October 1, 2022.

Item 2: 10-4-22 MCGIVERIN — Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2023, TWENTY FIVE HUNDRED AND 00/100 Dollars ($2,500.00) as follows:
FROM:
11522-52400   R&M OFFICE EQUIPMENT              $2,500.00
TOTAL:           $2,500.00|
TO:
11522-53010   PROF SERV – EMPLOYEE TRAINING                    $1,000.00
11522-53180   SYSTEMS HARDWARE                   1,500.00
TOTAL:           $2,500.00

Item 3: 10-4-22 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “GREENING THE GATEWAY CITIES PARTNERSHIP, $20,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 4: 10-4-22 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “GREENING THE GATEWAY CITIES IMPLEMENTATION, $100,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 5: 10-4-22 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2023 MUNICIPAL ROAD SAFETY PROGRAM, $35,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 6: 10-4-22 MCGIVERIN — that the amount of NINE THOUSAND SEVEN HUNDRED FIVE AND 00/100 Dollars ($9,705.00) be authorized from the IT Department’s PROFESSIONAL CONSULTING (11552-53010), TWENTY THOUSAND FOUR HUNDRED FIFTY SEVEN AND 00/100 Dollars ($) be authorized from the POLICE/FIRE NETWORK ADMINISTRATION (11552-53020) appropriation in fiscal year 2023 for services rendered in fiscal year 2022 which were unencumbered at the 2022 fiscal year end.

Item 7: 10-4-22 From Tanya Wdowiak, City Auditor, Purchase Agreement for Police Cruisers, Lease Schedule No 1 and Master lease purchase agreement.

Item 8: 10-4-22 Memorandum of Agreement Between City of Holyoke and the Professional Supervisors Union (PSA), and Damian Cote, employed as the Building Commissioner effective July 1, 2022 to June 30, 2023.

Item 9: 10-4-22 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, SEVEN THOUSAND AND 00/100 Dollars ($7,000.00) as follows:
FROM:
12401-51201   PAY PROPERTY MAINT/DEMO SUPER                 $7,000.00
TOTAL:           $7,000.00
TO:
12401-51101   PAY-BUILDING COMMISSIONER               $7,000.00
TOTAL:           $7,000.00

Item 10: 10-4-22 Memorandum of Agreement between the City of Holyoke and Professional Supervisors Union (PSA) to add Zoning Official Position effective July 1, 2022 – June 30, 2023.

Item 11: 9-1-22 MCGIVERIN — Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2023, SIXTY TWO THOUSAND AND 00/100 Dollars ($62,000) as follows:
FROM:
12401-51110 PAY LOCAL BUILDING INSPECTOR $55,000
12401-51201 PAY PROPERTY MAINT/DEMO SUPER 7,000
TOTAL: $62,000
TO:
12401-XXXXX PAY-ZONING OFFICER (NEW) $55,000
12401-51101 PAY-BUILDING COMMISSIONER 7,000
TOTAL: $62,000
*Referred back to Committee 10-4-22

Item 12: 10-4-22 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, TEN THOUSAND AND 00/100 Dollars ($10,000.00) as follows:
FROM:
12401-51110   PAY-LOCAL INSPECTOR                $10,000.00
TOTAL:           $10,000.00
TO:
12401-51110   OTHER CONTRACTED SERVICES             $10,000.00
TOTAL:           $10,000.00

Item 13: 10-4-22 JOURDAIN, MCGIVERIN, Tallman — Ordered, that the Treasurer and Flynn Financial please appear before the Finance Committee to discuss how our Stabilization Funds are being invested.  The City Council would also like to receive quarterly financial statements on these investments going forward.  In advance of the meeting, please provide us the financial statements for the period July 1, 2019-June 30, 2022 so we can be prepared for the meeting and our discussion. Please also provide us any applicable regulations or rules from the state related to how Stabilization funds may be invested.

Administrative Assistant: Jeffery Anderson-Burgos

The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.