Finance Committee Meeting November 12, 2024
6:30 pm City Hall Holyoke
536 Dwight St, Holyoke 01040
Posted November 7, 2024, 4:50 PM
City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a meeting of the committee on
Finance
Tuesday, November 12, 2024
6:30 PM
Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Patti Devine
Remote access via www.zoom.us
https://us02web.zoom.us/j/85326188694?pwd=4UekfdpJXDASMMBMEhlVor21cNThSV.1
Meeting ID: 853 2618 8694 Meeting Passcode: 341129 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.
Live Spanish interpretation will be available on local access channel 15 using the television’s SAP option, through the live stream on the city website, as well as on the Zoom feed by clicking the interpretation option and choosing Spanish.
Agenda
6:30
Item 1: October 22, 2024 meeting minutes
Item 2: 9-4-24 From the Holyoke Retirement Board, PERAC Investment Report 2023
*Tabled 10-22-24
Item 3: 9-4-24 From the Holyoke Retirement Board, Annual Statement of the Financial Condition of the Holyoke Retirement Board
*Tabled 10-22-24
Item 4: 11-7-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, THIRTY TWO THOUSAND AND 00/100 Dollars ($32,000) as follows:
FROM:
11351-51106 AUDIT – PROF ACCT HPD $15,000
11381-51102 PROCUREMENT – ASST CPO 12,000
11451-51125 TREASURER – ADMIN ASST 5,000
TOTAL: $32,000
TO:
11552-53100 IT – SOFTWARE LICENSE $32,000
TOTAL: $32,000
6:45
Item 5: 11-7-24 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “EEA DAM AND SEAWALL REPAIR OR REMOVAL PROGRAM: CITY OF HOLYOKE’S LEVEE CONTROL SYSTEM IMPROVEMENTS-PUMP STATION REPAIRS PROJECT, $187,500, 25% IN KIND MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.
Item 6: 11-7-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, THREE HUNDRED THOUSAND AND 00/100 Dollars ($300,000) as follows:
FROM:
12101-51117 DISPATCH $150,000
12101-51107 PATROLMEN 150,000
TOTAL: $300,000
TO:
12101-51300 OVERTIME $300,000
TOTAL: $300,000
Item 7: 11-7-24 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2025 STATE 911 DEPARTMENT EMERGENCY MEDICAL DISPATCH GRANT PROGRAM, $24,500, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.
Item 8: 11-7-24 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2025 STATE 911 DEPARTMENT TRAINING GRANT PROGRAM, $12,555.20, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.
Item 9: 11-7-24 Devine-Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2025 MUNICIPAL ROAD SAFETY PROGRAM GRANT, $39,600, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.
Sec 2-509 – Grant Reporting
Any city department, of which has received grant funding by approval of the city council pursuant to Massachusetts General Laws, or any other authorizing criteria, shall within a reasonable period of time, but no later than 60 days from the conclusion of said grant, generate a detailed report which outlines the planned outcomes with the documented actual results. Said report shall be submitted to the city clerk for addition to the city council’s next agenda.
LAID ON THE TABLE
Item 10: 3-19-24 MURPHY-ROMBOLETTI – Ordered that the City Council invite the Mayor, Police Department and relevant financial department heads to a future meeting of the Finance Committee to provide an update on the status of the off-duty police account and former vendor Off-Duty Blue.
*Tabled 4-3-24, 5-15-24, 8-12-24, 9-11-24
Item 11: 10-15-24 DEVINE – Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2025, ONE HUNDRED EIGHT THOUSAND SIX HUNDRED NINETY FIVE AND 56/100 Dollars ($108,695.56) as follows:
FROM: 8815-10400 CANNABIS STABILIZATION $108,695.56
UPDATE TO FY2025
TOTAL: $108,695.56
TO: 19412-57630 SOLICITOR – CLAIMS & DAMAGES $108,695.56
TOTAL: $108,695.56
ADMINISTRATIVELY LAID ON THE TABLE
Item 12: 9-4-24 From Stephen Superba – Email regarding Police Department Cash Seizures
Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.