Finance Committee Meeting May 24, 2023

City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a meeting of the committee on
Finance

Wednesday, May 24, 2023
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Joseph McGiverin
Remote access via www.zoom.us
https://us02web.zoom.us/j/81689782689?pwd=Y0pjZ09FWEp0MExNb25QTE1CcFExQT09
Meeting ID: 816 8978 2689 Meeting Passcode: 068888 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Agenda

Item 1: 5-16-23 MCGIVERN — Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “MASSACHUSETTS DEPARTMENT OF AGRICULTURAL RESOURCES’ LOCAL FOOD POLICY COUNCIL GRANT PROGRAM; HOLYOKE FOOD ECONOMY COALITION, $8,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 2: 5-16-23 MCGIVERIN — Ordered, that there be and is hereby appropriated by transfer in the fiscal year 2023, FIFTY FIVE THOUSAND AND 00/100 Dollars ($55,000) as follows:
FROM:
12101-51105   SERGEANT               $55,000
TOTAL:           $55,000
TO:
12101-51300   OVERTIME                $55,000
TOTAL:           $55,000

Item 3: 5-16-23 5yr Contract for the School Department Transportation with VanPool and Durham

Item 4: 5-16-23 VACON — Ordered, that the city complies with MGL 30 section 62A and the required environmental notification form is filed for the school project so the Secretary of Environmental Affairs can make a determination as to whether an environmental impact report is required, prior to any application for financial assistance.

If the environmental notification form is filed before the May 16, 2023 city council meeting, that it be provided as a communication to the city council.

Item 5: 5-16-23 From Brennan Consulting, re:  MEPA Review Requirements Analysis William R. Peck MS, Holyoke, MA  Project No. 23335

Item 6: 4-18-23 MCGIVERIN — that the City appropriate the amount of eight-five million, five hundred four thousand, five hundred ninety-two ($85,504,592) Dollars for the purpose of paying costs for the construction of the new Peck Middle School, 1916 Northampton Street, Holyoke, including the payment of all costs incidental or related thereto (the “Project”), which school facility shall have an anticipated useful life as an educational facility for the instruction of school children for at least 50 years, and for which the City may be eligible for a grant from the Massachusetts School Building Authority (“MSBA”), said amount to be expended under the direction of the School Building Committee. To meet this appropriation the Treasurer with the approval of the Mayor, is authorized to borrow said amount under M.G.L. Chapter 44, or pursuant to any other enabling authority. The City acknowledges that the MSBA’s grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any project costs the City incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the City; provided further that any grant that City may receive from the MSBA for the Project shall not exceed the lesser of (1) eighty percent (80%) of eligible, approved project costs, as determined by the MSBA, or (2) the total maximum grant amount determined by the MSBA; provided that any appropriation hereunder shall be subject to and contingent upon the City being awarded a grant from the MSBA for the Project; and that the amount of borrowing authorized pursuant to this vote shall be reduced by any grant amount set forth in the Project Funding Agreement that may be executed between the City and the MSBA.
*Tabled 4-26-23

Item 7: 5-2-23 MCGIVERIN — That the City appropriate the amount of eighty five million, five hundred four thousand, five hundred ninety-two ($85,504,592) Dollars for the Purpose and Introductions of paying costs for the construction of the new Peck Middle School, 1916 Northampton Street, Holyoke, including the payment of all costs incidental or related thereto (the “Project”), which school facility shall have an anticipated useful life as an educational facility for the instruction of school children for at least 50 years, and for which the City may be eligible for a grant from the Massachusetts School Building Authority (“MSBA”), said amount to be expended under the direction of the School Building Committee. To meet this appropriation the Treasurer with the approval of the Mayor, is authorized to borrow said amount under M.G.L. Chapter 44, or pursuant to any other enabling authority. The City acknowledges that the MSBA’s grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any project costs the City incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the City; provided further that any grant that City may receive from the MSBA for the Project shall not exceed the lesser of (1) eighty percent (80%) of eligible, approved project costs, as determined by the MSBA, or (2) the total maximum grant amount determined by the MSBA; provided that any appropriation hereunder shall be subject to and contingent upon the City being awarded a grant from the MSBA for the Project; and that the amount of borrowing authorized pursuant to this vote shall be reduced by any grant amount set forth in the Project Funding Agreement that may be executed between the City and the MSBA. FURTHER ORDERED: That the Treasurer is authorized to file an application with the appropriate officials of The Commonwealth of Massachusetts (the “Commonwealth”) to qualify under Chapter 44A of the General Laws any and all bonds of the City authorized as of the date hereof, and to provide such information and execute such documents as such officials of the Commonwealth may require in connection therewith.

Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.