Finance Committee Meeting March 15, 2023

City Council
Holyoke Massachusetts

Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 22 of the Acts of 2022,
notice is hereby given of a meeting of the committee on
Finance

Wednesday, March 15, 2023
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Joseph McGiverin

Remote access via www.zoom.us
https://us02web.zoom.us/j/81264655257?pwd=T1dyaUcya0Z6UkFQWXRxRmVHbFhkdz09
Meeting ID: 812 6465 5257 Meeting Passcode: 415931 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Agenda

Item 1: 3-7-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, FIVE THOUSAND FOUR HUNDRED EIGHTY ONE AND 00/100 Dollars ($5,481.00) as follows:
FROM:
12201-51105 FIREFIGHTERS $5,481.00
TOTAL: $5,481.00
TO:
12201-51101 FIRE CHIEF $5,481.00
TOTAL: $5,481.00

Item 2: 3-7-23 TALLMAN — Ordered, that the Police Chief, Auditor, and Treasurer come before the Finance Committee to review the process of newly hired RollKall Technologies LLC and try to find a process to find a procedure to pay down the current deficit in the off duty fee account.
Send to Finance

Item 3: 12-20-23 12-20-22 BARTLEY — The Auditor provide an update on PILOT agreements. Please provide the names of the parties with whom the City has a PILOT agreement, the amounts to be paid and the status of payments for the past one-year period (re: whether payments are current.). Please submit to City Council by the second meeting in January 2023. Send to Finance Cte. For a review.
*Tabled 1-11-23, 2-1-23, 3-1-23

Item 4: 3-7-23 JOURDAIN — Ordered, that the City Council invite in the Retirement Board Director Mr Dulude to discuss if the City should stay with 2035 schedule or move to a 2040 schedule for fully funding the unfunded retirement fund liability.  The Director also please give us an update on status of the unfunded liability and the city’s plan to address it.

Item 5: 12-20-22 From Rory Casey, City Treasurer, Moody’s Credit rating for Holyoke.
*Tabled 3-1-23

Item 6: 3-7-23 BARTLEY, MCGIVERIN — The DPW Superintendent and the BPW chair come before the City council Finance Committee for a friendly discussion regarding the city’s current waste management including recycling fees, dumping fees, amount of trash dumped, amount of recycling (paper and plastic) diverted from the landfill. Are there strategies Holyoke needs to implement to improve this aspect of government? Please include any contracts so that we can review them in advance of the meeting.

Item 7: 3-7-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, SIXTEEN THOUSAND FIVE HUNDRED AND 00/100 Dollars ($16,500) as follows:
FROM:
8812-10400 SEWER STABILIZATION $16,500
TOTAL: $16,500
TO:
60402-53011 SEWER – PROFESSIONAL SERVICES $16,500
TOTAL: $16,500

Item 8: 3-7-23 MCGIVERIN — that the amount of TWO THOUSAND FIVE HUNDRED TWENTY THREE AND 40/100 Dollars ($2,523.40) be authorized from the PURCHASING Department’s TELEPHONE USAGE CHARGES (11382-53410) appropriation in fiscal year 2023 for services rendered in fiscal year 2022 which were unencumbered at the 2022 fiscal year end.

Item 9: 3-7-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, THIRTY SEVEN THOUSAND THREE HUNDRED FIFTY NINE AND 87 /100 Dollars ($37,359.87) as follows:
FROM:
11512-53010 SOLICITOR-SPECIAL COUNSEL $37,359.87
TOTAL: $37,359.87
TO:
12202-53011 (Fire Dept) INFORMATION TECHNOLOGIES $19,359.87
12402-53008 WEIGHTS & MEASURES SERVICES 18,000.00
TOTAL: $37,359.87

Administrative Assistant: Jeffery Anderson-Burgos

The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.