Finance Committee Meeting June 14, 2023

City Council
Holyoke Massachusetts
Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Chapter 2 of the Acts of 2023,
notice is hereby given of a meeting of the committee on
Finance

Wednesday, June 14, 2023
6:00 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Joseph McGiverin
Remote access via www.zoom.us
https://us02web.zoom.us/j/87005917726?pwd=cmpRL3JVcEZJSlA4djFJK1VnNHdrdz09
Meeting ID: 870 0591 7726 Meeting Passcode: 764977 or by call in at 1 (646) 558-8656 with
the same Meeting ID and Passcode.

Agenda

Item 1: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of THIRTY FIVE THOUSAND AND 00/100 DOLLARS ($35,000) as follows:
FROM: FY2023 Free Cash
TO: 11752-53166 OPED Historic Programs Costs

Item 2: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of FORTY FIVE THOUSAND AND 00/100 DOLLARS ($45,000) as follows:
FROM: FY2023 Free Cash
TO: 12443-58001 Weights and Measures Capital Outlay Vehicle: Sealer of Weights & Measures

Item 3: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of TWENTY FIVE THOUSAND AND 00/100 DOLLARS ($25,000) as follows:
FROM: FY2023 Free Cash
TO: 11512-53010 Legal Special Counsel

Item 4: 6-6-23 E. MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of SEVENTY FIVE THOUSAND AND 00/100 DOLLARS ($75,000) as follows:
FROM: FY2023 Free Cash
TO: 19412-57630 Legal Claims & Damages

Item 5: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of FOUR THOUSAND SIX HUNDRED TWENTY SEVEN AND 00/100 DOLLARS ($4,627) as follows:
FROM: FY2023 Free Cash
TO: 12202-53011 Fire Information Technologies: Replace Dispatch Computers

Item 6: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of SIXTY TWO THOUSAND AND 00/100 DOLLARS ($62,000) as follows:
FROM: FY2023 Free Cash
TO: 12203-58000 Fire Capital Outlay Vehicles: Deputy Chief Replacement Vehicle

Item 7: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of TWO HUNDRED FIFTY THOUSAND FIVE HUNDRED SEVENTY FOUR AND 00/100 DOLLARS ($250,574) as follows:
FROM: FY2023 Free Cash
TO: 12103-58000 Police Capital Outlay Vehicle – Installment Payment 6 Cruisers

Item 8: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of TWENTY TWO THOUSAND AND 00/100 DOLLARS ($22,000) as follows:
FROM: FY2023 Free Cash
TO: 12103- 58000 Police Capital Outlay Vehicle: Cruiser MDT and Mounts

Item 9: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of FIFTY TWO THOUSAND FIVE HUNDRED AND 00/100 DOLLARS ($52,500) as follows:
FROM: FY2023 Free Cash
TO: 12103-58002 Police Capital Outlay Other Equipment: Portable Radios Replacement

Item 10: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of TWO HUNDRED TWENTY FIVE THOUSAND AND 00/100 DOLLARS ($225,000) as follows:
FROM: FY2023 Free Cash
TO: 12102-53010 Police Data Management Equipment/Services: Records Management System Replacement

Item 11: 6-6-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, TWELVE THOUSAND AND 00/100 Dollars ($12,000) as follows:
FROM:
12101-51204 PRINCIPAL CLERKS $5,000
12101-51201 MATRONS 7,000
TOTAL: $12,000
TO:
12102-53210 MEDICAL $6,000
12102-53190 TRAINING & EDUCATION 6,000
TOTAL: $12,000

Item 12: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of THREE HUNDRED THOUSAND AND 00/100 DOLLARS ($300,000) as follows:
FROM: FY2023 Free Cash
TO: 11212-53009 Mayor Contracted Services: Ongoing catchup work for Treasurer’s Office

Item 13: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of ONE MILLION FOUR HUNDRED EIGHTY ONE THOUSAND FOUR HUNDRED SEVENTY THREE AND 00/100 DOLLARS ($1,481,473) as follows:
FROM: FY2023 Free Cash
TO: 8811-10400 Capital Stabilization

Item 14: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of ONE HUNDRED THOUSAND AND 00/100 DOLLARS ($100,000) as follows:
FROM: FY2023 Free Cash
TO: 8810-10400 Stabilization

Item 15: 6-6-23 MCGEE — Ordered, to adopt Chapter 32B, section 20 and to create a Other Post Employment Benefits (OPEB) Trust Fund

Item 16: 3-7-23 JOURDAIN — Ordered, beginning in Fiscal Year 2024, funding for the city’s OPEB Trust Fund will become a part of the operating budget and the long term goal will be to fully fund the outstanding OPEB liability by 2040.

Item 17: 6-6-23 MCGEE — Ordered, To create an Opioid Settlement Stabilization Fund to receive and manage all funds received from settlements of national opioid litigation.

Item 18: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of FIVE THOUSAND AND 00/100 DOLLARS ($5,000) as follows:
FROM: FY2023 Free Cash
TO: OPEB Trust Fund

Item 19: 3-7-23 JOURDAIN — Ordered, that the City Council establish a OPEB Liability Trust Fund pursuant to Chapter 32B, Section 20 including voting on approval of local option and then forming the Board of Trustees.  Holyoke has a projected liability of $224 Million (June 2019) and is 1 of handful of cities not to have begun starting to fund their Trust Fund.

Item 20: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of FIFTY THOUSAND AND 00/100 DOLLARS ($50,000) as follows:
FROM: FY2023 Free Cash
TO: 11212-53009 Mayor Contracted Services: Local Ambulance Study

Item 21:  6-6-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “2023 RECYCLING DIVIDENDS PROGRAM, $7,700, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 22: 6-6-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “SEWAGE NOTIFICATION ASSISTANCE, $64,039, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 23: 6-6-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “2023 TRANSPORTATION PLANNING GRANT, $82,300, NO MATCH ” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 24: 6-6-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, ONE HUNDRED FORTY THREE THOUSAND AND 00/100 Dollars ($143,000) as follows:
FROM:
14211-51101 GENERAL SUPERINTENDANT $10,000
14211-51103 ADMINISTRATIVE OFFICE MANAGER 20,000
14251-51107 HIGHWAY LABORER 33,000
14301-51102 REFUSE HMEO 80,000
TOTAL: $143,000
TO:
16501-51300 PARKS OVERTIME $3,000
14222-52302 WATER/SEWER CITY HALL 5,000
14222-52304 WATER/SEWER DPW 1,000
16932-52300 WATER/SEWER WAR MEMORIAL 1,000
14222-552303 WATER/SEWER ANNEX 8,000
14302-52902 REFUSE RECYCLING CONTRACT 45,000
14302-52900 REFUSE LANDFILL DISPOSAL 80,000
TOTAL: $143,000

Item 25: 6-6-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, TWENTY NINE THOUSAND NINE HUNDRED SEVENTY FIVE AND 00/100 Dollars ($29,975) as follows:
FROM:
14251-51105 HIGHWAYS POWER SHOVEL OPERATOR $29,975
TOTAL: $29,975
TO:
14222-52505 PROPERTY R&M SENIOR CENTER $2,000
14222-52509 PROPERTY R&M POLICE STATION 3,000
14211-51300 ADMINISTRATION OVERTIME 4,000
14211-51400 ADMINISTRATIVE LONGEVITY 175
14221-51300 PROPERTY OVERTIME 5,000
14221-51400 PROPERTY LONGEVITY 50
14222-52502 PROPERTY R&M CITY HALL 5,000
14261-51300 AUTO EQUIP MAINT OVERTIME 4,000
14261-51830 AUTO EQUIP MAINT CLOTHING/TOOL ALLOW 750
14262-54800 AUTO EXP MOTOR VEHICLE FUEL 6,000
TOTAL: $29,975

Item 26: 6-6-23 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2023, FIVE THOUSAND 00/100 Dollars ($5,000) as follows:
FROM:
14251-51105 HIGHWAY POWER SHOVEL OPERATOR $5,000
TOTAL: $5,000
TO:
14302-54800 REFUSE EXP MOTOR VEHICLE FUEL $5,000
TOTAL: $5,000

Item 27: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of ONE HUNDRED THOUSAND AND 00/100 DOLLARS ($100,000) as follows:
FROM: FY2023 Free Cash
TO: 16933-58001 War Memorial Commission Capital Outlay Building Improvements: Repair Elevator

Item 28: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of FIVE HUNDRED SIXTY THOUSAND AND 00/100 DOLLARS ($560,000) as follows:
FROM: FY2023 Free Cash
TO: 14253-58002 DPW Highways & Bridges Capital Outlay Vehicle- Plow Truck Replacement (2 )

Item 29: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of FORTY TWO THOUSAND THREE AND 00/100 DOLLARS ($42,003) as follows:
FROM: FY2023 Free Cash
TO: 14223-58002 DPW Property Capital Outlay Vehicle: Building Maintenance Pickup Truck Replacement

Item 30: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of ONE HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($150,000) as follows:
FROM: FY2023 Free Cash
TO: 12942-53010 Contract Forestry Services: Trees

Item 31: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of ONE HUNDRED THOUSAND AND 00/100 DOLLARS ($100,000) as follows:
FROM: FY2023 Free Cash
TO: 14253-58000 DPW Highways & Bridges Capital Outlay City Infrastructure: Sidewalk Improvement

Item 32: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of SEVENTY THREE THOUSAND AND 00/100 DOLLARS ($73,000) as follows:
FROM: FY2023 Free Cash
TO: 14222-53009 DPW Property Contracted Services: Implementation of DLS Hazard Control Recommendations

Item 33: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of TWENTY SEVEN THOUSAND AND 00/100 DOLLARS ($27,000) as follows:
FROM: FY2023 Free Cash
TO: 14253-58001 DPW Highways & Bridges Capital Outlay City Equipment: Line Painter Replacement

Item 34: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of TWENTY FIVE THOUSAND AND 00/100 DOLLARS ($25,000) as follows:
FROM: FY2023 Free Cash
TO: 14223-58003 DPW Property Capital Outlay Equipment: Environmentally Controlled Radio Repeater Enclosure at Clock Tower

Item 35: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of TWO HUNDRED FIFTY THOUSAND AND 00/100 DOLLARS ($250,000) as follows:
FROM: FY2023 Free Cash
TO: 14223-58000 DPW Property Capital Outlay Building Improvements: Council Chambers Renovations

Item 36: 6-6-23 MCGIVERIN — Ordered, that the amount of FIFTY SIX THOUSAND NINE HUNDRED NINETY EIGHT AND 37/100 Dollars ($56,998.37) be authorized from the Sewer Enterprise Fund Department’s Sewer Fund Management Services Contract (60402-53012) appropriation in fiscal year 2023 for services rendered in fiscal year 2022 which were unencumbered at the 2022 fiscal year end.

Item 37: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2023 from the fiscal year 2023 sewer enterprise retained earnings a sum of TWO HUNDRED SEVENTY SIX THOUSAND FIVE HUNDRED AND 00/100 DOLLARS ($276,500) as follows:
FROM: 8812-10400 Sewer Stabilization
TO: 60402- 53012 Sewer Fund Management Services Contract: Deficit

Item 38: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2023 from the fiscal year 2023 sewer enterprise retained earnings a sum of SIXTY ONE THOUSAND ONE HUNDRED TWENTY SEVEN AND 63/100 DOLLARS ($61,127.63) as follows:
FROM: FY2023 Sewer Retained Earnings
TO: 60402- 53012 Sewer Fund Management Services Contract: Deficit

Item 39: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2023 from the fiscal year 2023 sewer enterprise retained earnings a sum of FIFTY SIX THOUSAND NINE HUNDRED NINETY EIGHT AND 37/100 DOLLARS ($56,998.37) as follows:
FROM: FY2023 Sewer Retained Earnings
TO: 60402-53012 Sewer Fund Management Services Contract: Previous Years Invoice for FY2022

Item 40: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of FIVE THOUSAND AND 00/100 DOLLARS ($5,000) as follows:
FROM: FY2023 Free Cash
TO: 12992-54200 Office of Public Safety: Office & Professional Supplies

Item 41: 6-6-23 MCGIVERIN — Ordered, That there be and is hereby appropriated by transfer in the fiscal year 2024 from fiscal year 2023 free cash a sum of SIXTY FIVE THOUSAND AND 00/100 DOLLARS ($65,000) as follows:
FROM: FY2023 Free Cash
TO: 12991-51102 Office of Public Safety: Housing Navigator / Homeless Liaison

Item 42: 6-6-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY24 GREENING THE GATEWAY CITIES PROGRAM PARTNERSHIP GRANT AWARD, 30,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 43: 6-6-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY24 GREENING THE GATEWAY CITIES PROGRAM IMPLEMENTATION GRANT AWARD, $100,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 44: Item 7: 6-6-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY23 MUNICIPAL ENERGY TECHNICAL ASSISTANCE GRANT PROGRAM, $15,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 45: 6-6-23 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “2023 COMMUNITY PLANNING GRANT AWARD, $200,000, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 46: 6-6-23 MCGIVERIN — that the sum of $10,500,000 is appropriated to pay costs of the Holyoke River Terrace Sewer Separation Project, including the payment of all costs incidental and related thereto and, without limitation, all costs thereof as defined in Section 1 of Chapter 29C of the General Laws, as amended (“Chapter 29C”); that to meet this appropriation the Treasurer with the approval of the Mayor is authorized to borrow said amount and to issue bonds or notes of the City therefor under any enabling authority, including Chapter 44, Sections 7(1) or 8(14) of the General Laws and/or Chapter 29C; that such bonds or notes shall be general obligations of the City unless the Treasurer with approval of the Mayor determines that they should be issued as limited obligations and may be secured by local system revenues as defined in Section 1 of Chapter 29C; that the Treasurer with the approval of the Mayor is authorized to borrow all or a portion of such amount from the Massachusetts Clean Water Trust (the “Trust”); and in connection therewith to enter into one or more loan agreements and/or security agreements with the Trust and otherwise to contract with the Trust and the Department of Environmental Protection, to expend all funds available for the project and to take any other action necessary to carry out the project.

Administrative Assistant: Jeffery Anderson-Burgos
The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.