Finance Committee Meeting January 31, 2022

City Council
Holyoke Massachusetts

Pursuant to the Massachusetts Open Meeting Law, G.L. c. 30A, §§ 18-25,
and Section 20 of Chapter 20 of the Acts of 2021,
notice is hereby given of a meeting of the committee on
Finance

Monday, January 31, 2022
6:30 PM

Meeting to take place at
Holyoke City Hall, 536 Dwight St
and can be accessed remotely on Zoom Meetings
Per order of the Chair: Joseph McGiverin

Remote access via www.zoom.us
https://us02web.zoom.us/j/87609118977?pwd=enJHWFd4a2lybXFrNzV3MGVyTERTZz09
Meeting ID: 876 0911 8977 Meeting Passcode: 109165 or by call in at 1 (646) 558-8656 with the same Meeting ID and Passcode.

Agenda

Item 1: 12-21-21 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2022, EIGHTEEN THOUSAND EIGHT HUNDRED EIGHTY ONE AND 72/100 Dollars ($18,881.72) as follows:
FROM:
15431-51103 PAY-INVESTIGATOR $18,881.72
TOTAL: $18,881.72
TO:
15431-51105 PAY- NATIONAL SERVICE OFFICER $18,881.72
TOTAL: $18,881.72

Item 2: 1-4-22 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2022, TWENTY TWO THOUSAND ONE HUNDRED FORTY FIVE AND 10/100 Dollars ($22,145.10) as follows:
FROM:
15431-51103 PAY-INVESTIGATOR $22,145.10
TOTAL: $22,145.10
TO:
15431-51105 PAY-NATIONAL SERVICE OFFICER $22,145.10
TOTAL: $22,145.10

Item 3: 1-18-22 MCGIVERIN — Ordered to accept the recent in-kind gift contribution from Ceaco to the Veteran’s Services Office of 1 pallet of various games/puzzles valued at $2,821.50.

Item 4: 1-18-22 MCGIVERIN — Ordered, that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2021 PATRICK LEAHY BULLETPROOF VEST PARTNERSHIP, $42,000, MATCH $21,000,” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 5: 1-18-22 MCGIVERIN — that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2022 SENATOR CHARLES E. SHANNON, JR. COMMUNITY SAFETY INITIATIVE (SHANNON CSI), $556,355.26, NO MATCH” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Item 6: 1-18-22 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2022, TWO HUNDRED FIVE THOUSAND AND 00/100 Dollars ($205,000.00) as follows:
FROM:
12101-51104 LIEUTENANT $30,000.00
12101-51107 PATROLMEN 105,000.00
12101-51117 E911 DISPATCHER 70,000.00
TOTAL: $205,000.00
TO:
12101-51109 RESERVES $30,000.00
12101-51300 OVERTIME 175,000.00
TOTAL: $205,000.00

Item 7: 1-18-22 MCGIVERIN — that there be and is hereby appropriated by transfer in the fiscal year 2022, ONE HUNDRED EIGHTY FIVE THOUSAND FIVE HUNDRED AND 00/100 Dollars ($185,500.00) as follows:
FROM:
12101-51510 SICK BUYBACK $100,000.00
12101-51505 TIME OWED 45,000.00
12101-51500 VACATION BUYBACK 40,500.00
TOTAL: $185,500.00
TO:
12102-55860 PERSONNEL EQUIPMENT $21,000.00
12102-54221 SUPPLIES-AMMO 14,500.00
12102-53010 DATA MAINTENANCE 36,000.00
12102-52410 R&M M/V 20,000.00
12102-53190 EDUCATION & TRAINING 30,000.00
12102-54830 M/V SUPPLIES 14,000.00
12102-54800 M/V FUEL 30,000.00
12102-54200 OFFICE SUPPLIES 20,000.00
TOTAL: $185,500.00

Item 8: 1-18-22 MCGEE — that the legal department, chief of police, auditor and mayor come before the finance committee to address the 4th captain position.

Item 9: 1-18-22 MCGEE — that the chief of police come before the finance committee to discuss the staffing issues it is having with the department and the budgeting concerns.

Item 10: 12-21-21 MCGIVERIN — Ordered that the sum of $475,000 is appropriated to pay the costs of the new middle school design phase and the payment of all costs incidental and related thereto, and that to meet this appropriation, the Treasurer, with the approval of the Mayor, is authorized to borrow said amount under and pursuant to Chapter 44, Section 7(7) of the General Laws, or pursuant to any other enabling authority, and to issue bonds or notes of the City therefor; that the Mayor is authorized to contract for and expend any state aid available for the project; and that the Mayor is authorized to take any other action necessary or convenient to carry out this project.
Further Ordered: That any premium received by the City upon the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with Section 20 of the General Laws, thereby reducing the amount authorized to be borrowed to pay such costs by a like amount.
Further Ordered: That the Treasurer is authorized to file an application to qualify under Chapter 44A of the General Laws any and all of the bonds or notes authorized to be issued pursuant to this Order, and to provide such information and execute such documents as may be required for such purposes.
Further Ordered: That in order to reduce interest costs, the City Treasurer, with the approval of the Mayor, is authorized to refinance any outstanding bonds of the City, as well as any bonds issued pursuant to this Order, and in connection therewith, to issue refunding bonds in accordance with Chapter 44, Section 21A of the General Laws.
Further Ordered: That there shall be no change in the purpose of this bond authorization without prior vote of approval by the Holyoke City Council.
*Tabled 1-10-22

Item 11: 12-15-20 MURPHY — Ordered that the mayor and the receiver meet with the finance committee to update the city council on the potential of receiving MSBA approval for building one new middle school with MSBA assistance.  Please provide any update on when the city might know the status of the proposal, and the financial implications of any approval.

Item 12: 6-15-21 From Historical Commission, letter regarding the demolition of historical buildings

Administrative Assistant: Jeffery Anderson-Burgos

The listing of matters are those reasonably anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.