Finance Committee Meeting January 11, 2021

City Council

Holyoke Massachusetts

Notice of Committee Meeting

There will be a regular meeting of the committee on

Finance

Meeting to take place remotely on Zoom Meetings on Monday 1/11/21 at 6:30PM

Per order of the Chair: Joe McGiverin

*** Meeting will take place remotely and can be accessed via www.zoom.us Meeting ID: 836 2327 5968 Meeting Passcode: 650150 or by call in at 1 (929)205-6099 with same Meeting ID and Passcode. ***

Item 1: 8/4/20 Secondhand License Application for Jonathan Maldonado at 385 Main Street

Item 2: 1/5/21 McGiverin – That the City of Holyoke appropriate the amount of Two-hundred Seventy thousand ($270,000) Dollars for the purpose of paying costs of conducting a Feasibility Study to identify improvements and updates to:

• Building roof replacement at the Lt. Clayre Sullivan Elementary School, a 112,000 square foot school building originally constructed in 1960, and located at 400 Jarvis Avenue, Holyoke, Massachusetts,
• Building roof replacement at the Maurice A. Donahue School, a 70,550 square foot school building originally constructed in 1972 and located at 210 Whiting Farms Rd., Holyoke, Massachusetts, and
• Building roof replacement at the E.N. White School, a 63,965 square foot school building constructed in 1958 and located at 1 Jefferson Street, Holyoke, Massachusetts, including the payment of all costs incidental or related thereto, and for which the City of Holyoke may be eligible for a grant from the Massachusetts School Building Authority (“MSBA”), said amount to be expended under the direction of The Holyoke City Council.

To meet this appropriation the City Treasurer, with the approval of the Mayor, is authorized to borrow said amount under and pursuant to M.G.L. Chapter 44, or pursuant to any other enabling authority. The City of Holyoke acknowledges that the MSBA’s grant program is a non-entitlement, discretionary program based on need, as determined by the MSBA, and any costs the City of Holyoke incurs in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the City of Holyoke, and that the amount of borrowing authorized pursuant to this vote shall be reduced by any grant amount set forth in the Feasibility Study Agreement that may be executed between the City of Holyoke and the MSBA.

Any premium received upon the sale of any bonds or notes approved by this vote, less any ‎such premium applied to the payment of the costs of issuance of such bonds or notes, may ‎be applied to the payment of costs approved by this vote in accordance with G.L. c. 44, ‎‎§20, thereby reducing the amount authorized to be borrowed to pay such costs by a like ‎amount. ‎

The City Treasurer is authorized to file an application with the appropriate officials of The ‎Commonwealth of Massachusetts (the “Commonwealth”) to qualify under Chapter 44A of the ‎General Laws any and all bonds or notes of the City authorized by this order and to provide such ‎information and execute such documents as such officials of the Commonwealth may require in ‎connection therewith.

Item 3: 12/15/20 Murphy – Ordered that the mayor and the receiver meet with the finance committee to update the city council on the potential of receiving MSBA approval for building one new middle school with MSBA assistance.  Please provide any update on when the city might know the status of the proposal, and the financial implications of any approval.

Item 4a: Memo from Jim Lavelle regarding PILOT agreement, dated 12/29/21

Item 4b: 2020 PILOT Adjustment Recommendation, dated 4/29/20

Item 4c: Minutes of Gas & Electric Commission Meeting, dated 4/29/20

Item 4d: 1/5/21 Murphy – Ordered that the mayor and the purchasing director as well as the manager of the HG&E appear before the finance committee to discuss current plans regarding the expansion of the electric vehicles within the city fleet.  Do we have a specific plan in terms of how many and what type of vehicles as well as when we might be doing this?  Do we have plans for having sufficient rapid-recharging stations? There are some reports which indicate while the initial investment might be greater, the long-term effect is reduced fuel expenses, less carbon dioxide emissions, and in some cases, vehicles that had a longer usable lifespan.

Item 5: 1/5/21 McGiverin – That the City Council meet with DPW Superintendent to discuss bonding for replacement of vehicles.

Item 6: 12/1/20 McGee – Order that the finance committee invite in Mike McManus and Robert Peirent to discuss and address budgeting for sidewalks, trees, and equipment.

Item 7: 1/5/21 McGiverin – Ordered that in accordance with M.G.L. Chapter 44 Sec. 53A, the City Council hereby accepts the provisions of the “FY2021 SENATOR CHARLES E. SHANNON, JR., COMMUNITY SAFETY INITIATIVE (SHANNON CSI)” grant and authorizes the establishment of a Fund or other method appropriate for the accounting of the receipts and expenditures of all resources associated with the administration of said grant.

Administrative Assistant: Jeffery Anderson-Burgos

The listing of matters are those reasonable anticipated by the chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items may also be brought up for discussion to the extent permitted by law. Also one or two items may require the committee to enter into executive session at this meeting. Agenda subject to change up to two business days (48 hours) prior to posted meeting time.